Position Purpose:

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities:

30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

Direct Manager/Direct Reports:

This position typically reports to Director/Sr. DirectorThis position has 0 Direct Reports

Travel Requirements:

No travel required.

Physical Requirements:

Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.No travel required

Minimum Qualifications:

Must be eighteen years of age or older.Must be legally permitted to work in the United States.Provides primary support to a specific supervisor and/or department.Typically has frequent contacts outside the workgroup.Typically assignments follow existing routines or instructions.Typically considers among a few options and past practice when solving problemsTypically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications:

PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education:

The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

No additional education

Minimum Years of Work Experience:

2

Preferred Years of Work Experience:

No additional years of experience

Minimum Leadership Experience:

None

Preferred Leadership Experience:

None

Certifications:

None

Competencies:

Action OrientedDecision QualityCollaboratesInstills TrustSituational AdaptabilityCommunicates EffectivelyCustomer FocusResourcefulness

The application window is anticipated to be closed on June 19th, 2024
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