Our client, a major company in the energy sector, is seeking a Executive Administrative Assistant to work within their facilities located in Lima, OH for a 12-month contract.

Responsibilities: Schedule and coordinate meetings, attend as directed, record, prepare and distribute minutes and/or agendas as required. Prepare and draft correspondence, assist in presentation preparation, assemble reports and materials in advance of daily, weekly, and monthly reporting periods. Track high level correspondence and ensure information is expedited in timely manner Manage inventory and purchases for office supplies, and other miscellaneous equipment as required. Records management: act as a super user for filing and searching of documents; ensure document control functions are being performed in accordance with corporate procedures Perform a wide variety of general administrative duties as required.
Qualifications: Strong working knowledge of Microsoft Office Suite including Teams Familiarity working with DocuSign A minimum of 5 years’ experience in an administrative role A secretarial diploma, or equivalent training and business experience Certificate in Business Administration or Office Administration is considered an asset Experience working in the oil and gas industry preferably in a project environment Experience with records management Superior organizational skills, with the ability to set priorities, follow up and meet deadlines High attention to detail and accuracy, with excellent business writing skills Ability to communicate with all levels of company and external contacts A self-starter with a high degree of initiative and self-motivation