Description/Job Summary The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties. Responsibilities/Duties + Answer multiple phone lines; screen and direct calls them as appropriate + Maintain calendars, schedule meetings, and arrange conference/teleconference calls + Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department + Process expenses through Firm expense application (Chrome River) + Prepare attorney diaries through Firm diary application (Intapp) + Utilize various office machines to transmit data, print, duplicate, fax and PDF + Create and maintain attorney files using alphanumeric systems + Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs + Prepare and process client bills, working closely with Billing department + Create, revise and proofread letters and various legal documents + Provide backup coverage for other assistants and receptionists + Perform other duties as assigned Required Skills + Ability to effectively present information verbally and in writing + Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications + Proficiency in Microsoft Word and Excel + Basic math skills: addition, subtraction, multiplication, division + Strong attention to detail + Must be able to work collaboratively in a team environment + Ability to use diplomacy and discretion in relaying information + Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment Preferred Skills + Basic knowledge of Microsoft PowerPoint Preferred Experience + 1 to 2 years of administrative experience in an office or professional services setting Required Education + High School diploma or GED equivalent Preferred Education + Four-year college degree Details Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice. #LI-hybrid