Posting Details Position Information

Posting Number SF01700 Job Title Coordinator, Coastal Resources Center (CRC) Position Number 109474 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 9 Pay Grade Range Salary Range: $52,090 - $78,055 Status Calendar Year, Full-time, Limited Department Information

Department GSO Coastal Resources Center Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Narragansett Bay Campus Grant Funded Yes Extension Contingency Notes This is a full time, calendar year position, limited to 03/08/2025 with anticipated renewal. Job Description Summary
The search will remain open until the position has been filled.

_____________________________________________________________________________________________________

BASIC FUNCTION:

As part of the Graduate School of Oceanography’s (GSO) Coastal Resources Center (CRC), assist Directors and Principal Investigators (PIs) in performing routine and complex fiscal and administrative functions to support the Center’s programming portfolio. Develop proposals, assist with PI’s guidance of overall project management, and perform post award administrative, financial management and accounting tasks.

Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist PIs in the development of complex, multi-year budgets for multi-million-dollar proposals with multiple sub-awardees and provide all supporting documentation required by the donor Request for Proposal.

Manage personnel projections and process related employee action notices.

Perform routine and complex administrative tasks including, but not limited to, purchasing; managing personnel contracts and sub-awards; assisting in hiring program staff; processing invoices; processing travel; creating and monitoring budgets; reviewing source documentation. All tasks must be performed in accordance with university, state, federal and sponsor guidelines, policies, and procedures.

Coordinate audits, facilitate the resolution of day-to-day research questions, provide programmatic training to internal and external partners, and establish operating procedures to streamline Center protocols.

Work with personnel in field offices, to assist with financial or administrative issues, including those related to audits, contracts, invoicing, human resources matters, or procedural questions.

Assist with other tasks such as workshops, study tours, Center logistics.

Implement documented University and Center wide policies, protocols, and best practices.

Create, implement, and evaluate systems to monitor both proposal submissions and post award grant administration.

As requested, assist the Center’s Directors with special projects and administrative assignments.

OTHER DUTIES AND RESPONSIBILITIES:

Perform additional duties as required.

Must be available occasionally outside of normal business hours to meet proposal submission timelines, attend conference calls with participants in international time zones, and attend to time sensitive event logistics.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers, word processing, database management, on-line reporting tools and collaboration systems, and software systems for spreadsheets (i.e., Excel, Google), video conferencing, and project management.

Required Qualifications REQUIRED:

1. Bachelor’s degree.

2. Minimum of three years of business or grant management experience.

3. Demonstrated experience in financial reporting and analysis.

4. Demonstrated experience administering federal grants.

5. Demonstrated proposal development and submission experience.

6. Demonstrated experience building complex budgets in Microsoft Excel.

7. Demonstrated experience managing personnel projections.

8. Demonstrated strong interpersonal and verbal communication skills.

9. Demonstrated proficiency in written communication skills.

10. Demonstrated critical thinking and problem solving skills.

11. Demonstrated ability to work collaboratively.

12. Demonstrated ability to work with diverse groups/populations.

13. Demonstrated ability to prioritize and multitask in a deadline-driven environment.

14. Willingness to travel internationally and/or domestically as needed (i.e., once or more annually).

Preferred Qualifications PREFERRED:

1. Demonstrated experience working in a research setting at a university, college, or government agency.

2. Demonstrated experience managing federal USAID grants and contracts.

3. Demonstrated experience utilizing InfoEd and/or PeopleSoft.

4. Demonstrated international work experience.

5. Demonstrated ability to speak Spanish, French, and/or other languages.

____________________________________________________________________________________________________

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 01/19/2024 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/12853 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor’s degree? Yes No * Do you have a minimum of three years of business or grant management experience? Yes No * Do you have a demonstrated experience in financial reporting and analysis? Yes No * Do you have a demonstrated experience administering federal grants? Yes No * Do you have a demonstrated proposal development and submission experience? Yes No * Do you have a demonstrated experience building complex budgets in Microsoft Excel? Yes No * Do you have a demonstrated experience managing personnel projections? Yes No * Do you have a demonstrated strong interpersonal and verbal communication skills? Yes No * Do you have a demonstrated proficiency in written communication skills? Yes No * Do you have a demonstrated critical thinking and problem solving skills? Yes No * Do you have a demonstrated ability to work collaboratively? Yes No * Do you have a demonstrated ability to work with diverse groups/populations? Yes No * Do you have a demonstrated ability to prioritize and multitask in a deadline-driven environment? Yes No * Do you have willingness to travel internationally and/or domestically as needed (i.e., once or more annually)? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other