Posting Details Position Information

Posting Number SF01764 Job Title Coordinator, GSO Business Position Number 109117 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 11 Pay Grade Range Expected Hiring Range: $60,008 - $80,000 Status Calendar Year, Full-time, Permanent Department Information

Department GSO Business Office Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Narragansett Bay Campus Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by May 19, 2024. Applications received after May 19, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.

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BASIC FUNCTION:

Coordinate financial and personnel administrative activities within the Graduate School of Oceanography (GSO; assist the GSO Dean and Business Manager, NBC/GSO in defining and implementing GSO program goals, policies, and procedures; coordinate financial and personnel administration with other University units.

Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinate submission of all personnel-related documents, including reviewing for accuracy all documents prepared by various support staff within the GSO; mentor support staff as needed to ensure conformance to the University’s procedural requirements.

Coordinate compilation of financial and personnel reports and databases for use by the GSO Dean and Business Manager, NBC/GSO.

Assist with document review and budget approval of procurement and expenditure transactions charging all state, overhead, rate, and other non-fund 500 chart field strings (CFSs) within GSO’s administrative structure (including funds held by the URI Foundation & Alumni engagement office on GSO’s behalf).

Coordinate the financial aspects of the various GSO service centers, including submission of usage billings and annual rate calculations, and review of revenue and expenses to keep within their budgets.

Work with the GSO’s deans, directors, and managers on strategic and financial planning and revenue projections.

Assist the Business Manager, NBC/GSO with interpreting and providing advice regarding budget, accounting, and personnel policies and procedures to faculty, staff, and students.

Serve on various NBC/GSO and URI committees as required and/or requested.


OTHER DUTIES AND RESPONSIBILITIES:

Serve as custodian for the NBC/GSO petty cash fund, including coordination of disbursement of petty cash reimbursements.

Coordinate receipt and distribution of Purchase and Travel Cards received from the URI Controller’s Office for GSO faculty and staff.

Perform other related duties as assigned.


LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; word processing, database management and spreadsheet software. Microsoft Office Suite.

Required Qualifications REQUIRED:

1. Bachelor’s degree in business or public administration or related field.

2. Minimum of four years of increasingly responsible professional experience in business/administrative logistical support.

3. Demonstrated strong verbal and interpersonal communication skills.

4. Demonstrated proficiency in written communication skills.

5. Demonstrated knowledge of budgetary processes and analyses.

6. Demonstrated administrative and organizational skills.

7. Demonstrated ability to both work independently and be a team player.

8. Demonstrated ability to balance multiple priorities in a deadline-driven environment.

9. Demonstrated experience in use of computer spreadsheet, database, and word processing programs.

10. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications PREFERRED:

1. Minimum of five years of increasingly responsible professional experience in complex business/administrative logistical support in a university, college, government, or similar setting.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/13248 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor’s degree in business or public administration or related field? Yes No * Do you have a minimum of four years of increasingly responsible professional experience in business/administrative logistical support? Yes No * Do you have demonstrated strong verbal and interpersonal communication skills? Yes No * Do you have demonstrated proficiency in written communication skills? Yes No * Do you have demonstrated knowledge of budgetary processes and analyses? Yes No * Do you have demonstrated administrative and organizational skills? Yes No * Do you have demonstrated ability to both work independently and be a team player? Yes No * Do you have demonstrated ability to balance multiple priorities in a deadline-driven environment? Yes No * Do you have demonstrated experience in use of computer spreadsheet, database, and word processing programs? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other