Job Posting Title:

秘书 Secretary

Req ID:

10111541

Job Description:

秘书

业务部门: HRBP

工作地点-国家/地区: 上海, 中国

职位介绍：

作为秘书，您将向总监，人力资源和总监，整体奖酬及人力资源信息系统汇报，支持他们的行政和文秘工作。

工作内容：

您需要发起并管理会议（包括电话会议）与活动日程安排；您需要协调，跟进并追踪团队的相关项目；您需要根据需要利用微软PowerPoint, Excel 和 Word软件，支持管理层交流与沟通。您需要计划并安排管理层的差旅行程；您需要及时提交差旅报销文件；您需要管理行政事务包括管理Outlook邮件日历，阅读/整理电子邮件，会议纪要，支持文具管理等工作；在需要的时候，您将接替其他秘书的工作；在需要的时候，您将支持HRBP团队的行政工作以及报告整理.

我们期待您：

有3-5年在跨国公司担任行政助理或总监助理的工作经验为佳；本科以上学历，行政管理或文秘相关专业为佳；精通微软办公软件，如Word、PowerPoint和Excel；具有出色的组织能力，注重细节；具备抗压能力，能在不影响质量的前提下同时处理各个优先级的工作；具备团队合作能力，配合团队成员，与内外部组织成员合作；具备优秀的中英文书面与口语沟通能力；积极主动，有上进心，对不同的文化具备敏感度；灵活并能接受不同的工作任务.

Secretary

Line of Business: HRBP

Location: Shanghai, China

Job Summary:

As a Secretary, you will report to the Director, HR and Dir-Total Rewards & HRIS and support them with administrative and secretarial work.

Key Responsibilities:

Arrange and coordinate meetings, conference calls, activities, and team events;Coordinate, follow up & track key projects related to HR projects.Support the development and preparation of executive level communications utilizing Microsoft PowerPoint, Excel and Word as needed;Plan and organize travelling and logistics arrangements including visiting executives;Prepare and submit travel and expense reports;Administrative tasks including coordinating Outlook calendars, reading/routing e-mails, meeting minutes and office supplies;Set up and manage shared drives and other filing and retrieval systems;Back up other secretaries if needed;Support HRBP Team with administrative tasks.

Desired Qualifications:

3-5 years of experience in an administrative assistant or executive assistant role in a multi-national company is preferable;Bachelor’s degree or above, major in administration or secretary is preferable;Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint;Excellent organizational skills and attention to detail;Ability to work under pressure and handle multiple priorities without jeopardizing quality;Ability to work well in a team environment, to collaborate and interface with team members internally and externally within the organization;Proficient in spoken and written Chinese and English;Proactive, self-motivated, and culturally sensitive;Flexible and embraces diversity of job tasks/varieties.

Job Posting Segment:

Human Resources

Job Posting Primary Business:

HR (SHDR)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Shanghai, China

Alternate City, State, Region, Postal Code:

Date Posted:

2025-01-26