GENERAL DESCRIPTION: Responsible to maintain the organizational Finance system in accordance with Federal and State regulations. This position will effectively track all funds received by the agency and process all accounts payable and receivable. Ensure fiscal integrity and compliance with Head Start Performance Standards and OMB circulars through the implementation of sound internal controls and adherence with fiscal policies and procedures. TASKS AND ESSENTIAL JOB RESPONSIBILITIES: 1. Prepare the annual grantee Head Start budgets for basic, handicapped, training/technical assistance, and supplemental program services, etc. 2. Ensure that all reports and records are maintained accurately and promptly. 3. Plan and direct the Head Start fiscal area 4. Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal. 5. Prepare, review, revise and adjust, monitor and control the budget and other components of the grant to ensure compliance with regulations and guidelines mandated by the grantor. 6. Monitor expenditures and accounting transactions involving program funds. 7. Set up and maintain Head Start budget account structures in accordance with district and federal rules and regulations. 8. Prepare cost analysis, monthly and quarterly budget reports, and make presentations to such individuals, groups, or offices as Head Start Program Coordinator, Finance Committee, Parent Policy Council, Board of Education, district offices, and regional Head Start funding office, etc., indicating, among other aspects, the current fiscal status and measuring actual versus planned expenditures, etc. 9. Provide information to and assist in the development of recommendations to the Policy Council by the Finance Committee. 10. Assist in developing plans and procedures for Head Start internal control. 11. Conduct training sessions for individuals or groups regarding area of expertise and responsibility. 12. Set up and maintain appropriate files and records. 13. Prepare and review correspondence and reports. 14. Compile documentation for all audits. Forward accurate accounts payable and accounts receivable records to Finance team for processing and track processing. 15. Analyze laws, regulations, legal opinions and decisions, procedures and rulings, recommended changes in operating procedures or similar kinds of related events for their impact on the Head REVISED 03/2023 2 Start program effectiveness and costs, and to remain abreast of future or current matters affecting the Head Start Program. 16. Participates and represents the team and/or department at meetings, events, and training as required. 17. Performs any and all other duties as assigned. 18. Prepare trial balances of books. 19. Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses. 20. Prepare Bank Reconciliations SUPERVISION 1. EMPLOYEE DEVELOPMENT: Establishes action plans that encourage the development of its employees (behavior and performance), especially its key talent. 2. PERFORMANCE REVIEW: Complete performance appraisals on time and correctly identify your employees' areas of strength, opportunity, and development. 3. ORGANIZATIONAL ENVIRONMENT AND CULTURE: Ensures a positive work environment in which commitment, resources, collaboration and recognition are encouraged. 4. COMMUNICATION: Effectively communicates expectations, needs, critical situations, organizational objectives and the role of your team in meeting them. 5. PERFORMANCE MANAGEMENT: Effectively management situations of poor performance. Take required disciplinary action, in an objective and fair manner, following Program Policies and Procedures and EEO requirements. This includes requirements involving the Head Start Policy Council in employee hiring and termination as outlined in Performance Standards 45 CFR 1304, Appendix A. 6. SUSTAINABILITY: Hiring, training, scheduling, evaluating, and ensuring accuracy, timeliness, and the completion of all work performed by direct reports. EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:  Bachelor's Degree in accounting, business, fiscal management, or a related field required  5 years of experience in a similar position  Produce GAAP basis financials via financial software  Knowledgeable of 2 CFR200 Cost Principles and Head Start Regulation and Management  Experience with MIP or similar software and report generation preferred  Physical exam and background checks are required for this position  Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.  Must have a valid driver’s license and reliable transportation  Head Start experience preferred  Ability to interact effectively with people from diverse backgrounds.  Ability to communicate effectively, verbally and in writing  Demonstrated computer literacy skills, using MS Office applications and other basic data systems including internet navigation  Must be honest, dependable and able to meet deadlines  Self-motivated and able to work independently PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: ● Ability to sit most of the time with some bending and reaching. ● Ability to stand, walk, and bend periodically. ● Ability to engage in repetitive movement of wrists, hands, and fingers – typing and/or writing. ● Ability to work frequently at close visual range (i.e. preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading). ● Ability to receive and respond to oral communication. ● Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects. ● Work is generally performed in an office environment. ● Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices). ● Standard office equipment generally used includes: o Telephone o Personal Computer (monitor, keyboard, and mouse) or Tablet o Printer/Photocopy Machine o Calculator o Fax Machine ● May be required to operate a motor vehicle during the course of duties. ORGANIZATIONAL COMPETENCIES:  GOAL ORIENTED: Ability to execute actions, use resources efficiently, and make timely decisions according to the quality standards expected by the organization to obtain the expected results.  SERVICE ORIENTED: Ability to identify and understand the needs and expectations of people in relation to the organization, and serve them with the required quality.  TEAMWORK: Ability to build cooperative relationships based on trust with the people whom will interact with at work. Promoting the achievement of the organization’s objectives.  EFFECTIVE COMMUNICATION: Ability to listen and express in a clear, concrete and timely way through writing, verbal and non-verbal communication.  ORGANIZATIONAL COMMITMENT: Ability and willingness to align one’s behavior with the needs, priorities, values and objectives of the organization, and act based on organizational policies and procedures.  WILLINGNESS TO CHANGE: Ability to propose changes and adapt work actions to the new realities presented by the organization and its context.  PROFESSIONAL DEVELOPMENT: Ability to be an example, by practicing self-development, actively participating in learning forums and promoting the best human resources practices.  SAFETY: Ability to quickly manage and alert a work-related safety and/or emergency. ORGANIZATIONAL VALUES:  EMPATHY: We believe in showing love and compassion to all of our beneficiaries and in everything we do. We work hard to ensure respect, solidarity and purpose and we are dedicated to a sense of mutual service based on a deep sense of empathy  INCLUSION TRUST: We learn from those most affected by the poverty. We develop opportunities with them at the center of what we do. We discover the needs for being able to design and implement the right solutions at scale.  ETHICAL TRANSPARENCY: Our mission to eradicate poverty infantile in Puerto Rico is the driving force to do things well, with the best governance, ethics and transparency.  CREATIVE INNOVATION: We build a better country. We recognize that the opportunities to which we aspire require new solutions. Creativity and innovation are our tools to create a better quality of life.  and transform obstacles into opportunities. REVISED 03/2023 4  MISSIONARY: Maintains self-control in situations of stress and conflict, seeks support when necessary and is committed to letting others know when their behaviors affect them.  COLLABORATOR: Demonstrates availability, cordiality and participates in face-to-face communication with colleagues and clients, uses email to inform.  Participative: Complies with established agreements and increases conversations, negotiating priorities and / or asking questions to validate information.  Creative: Promotes a sense of innovation for the development of new ideas, trends and processes to carry out their work.  Utopian: Focused on professional development and change management, ensuring to include all those who are impacted by the change. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.