68000252 - ADMINISTRATIVE SECRETARY Date: Mar 7, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 848552 Agency: Agency for Health Care Administration Working Title: 68000252 - ADMINISTRATIVE SECRETARY Pay Plan: Career Service Position Number: 68000252 Salary: $1,298.46 - $1,688.00 Biweekly Posting Closing Date: 03/10/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Agency Overview: The Agency for Health Care Administration (AHCA) is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. Under the direction of the Agency Secretary, AHCA is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. The Medicaid program provides low-income families and individuals with access to health care. If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team. As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida. Agency Objectives: HIGH QUALITY Emphasizing quality in all that we do to improve health outcomes, always putting the individual first. TRANSPARENT Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions. COST-EFFECTIVE Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers. Position Overview: This is an exciting opportunity to help shape the quality of health care in Florida. We are seeking to hire an Administrative Secretary who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment. This position is located in the Bureau of Medicaid Program Finance (MPF). MPF manages and projects Florida’s $33.8 billion Medicaid Services budget, oversees financial reporting of the Agency’s contracted Medicaid health plans, calculates both institutional and non-institutional Medicaid reimbursement rates, and disburses supplemental payments to Medicaid providers. This position is responsible for tracking information requests, cost reports, and preparing letters and memos for internal and external customers. Responsibilities of this position include, but are not limited to the following: - Required to be proficient in word processing for majority of office typing; this includes routine correspondence, as well as charts, forms, mailing lists, reimbursement plans, special projects, etc. - Maintains a daily schedule of appointments and meetings for the Regulatory Analyst Supervisor of the Nursing Homes Section and coordinates staff participation. - Receives and reviews all outgoing correspondence and documents to ensure accuracy and completeness. - Assembles necessary information and attachments for special studies, surveys, reports, etc., before submission to the Regulatory Analyst Supervisor for final approval. - Acts in a public relations capacity in representing the Nursing Homes Section to persons by telephone or in person. - Functions as a liaison with staff members of other agencies, professional associations, and providers; follows up on projects assigned to the Nursing Homes Section to ensure timely completion and to facilitate advising Regulatory Analyst Supervisor of project status. - Assists in liaison efforts between the Regulatory Analyst Supervisor and their staff to ensure that internal assignments are carried out on a timely basis. - Ensures the continuity of work and exercises independent judgement in order to meet deadlines on actions relating to the Medicaid program. - Reviews and distributes Agency and Medicaid policy, regulatory, and procedural documents. - Distributes material to staff members for information and guidance in the performance of their duties. In the absence of the Regulatory Analyst Supervisor, the incumbent has responsibility for: - Obtaining signatures by designated delegation of authority on correspondence in order to ensure a timely and proper response. - Ensuring that inter-office communications are handled properly. - Pending items which require follow-up action are addressed. - Staff members are fully informed concerning assignments' status. - New priority tasks receive special handling. - Provider inquiries are handled appropriately. Perform other duties as necessary. A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive. The individual in this position is expected to report to work daily and on time. This position is not a remote or telework position. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: • State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; • Flexible Spending Accounts; • State of Florida retirement options, including employer contributions; • Generous annual and sick leave benefits; • 9 paid holidays a year and 1 Personal Holiday each year; • Career advancement opportunities; • Tuition waiver for courses offered by Florida’s nationally ranked State University System; • Training and professional development opportunities; • And more! For more information about the Bureau of Medicaid Program Finance, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml. Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.” KNOWLEDGE, SKILLS, AND ABILITIES •Proficient in MS Office, Word, Excel, and Power Point. •Ability to draft letters and proofread documents. •Ability to plan, organize, prioritize, and coordinate work assignments. •Ability to operate various office equipment including scanners and copiers. •Ability to establish and maintain working relationships with others. •Skilled in time management. •Experience handling multi-line phone calls in a courteous manner and providing excellent customer service. •Knowledge of administrative principles and practices. •Knowledge of office procedures and practices. •Knowledge of purchase requisitions and travel preparation is preferred. MINIMUM QUALIFICATIONS REQUIREMENTS One year of experience using Microsoft Word, Excel, Outlook, and PowerPoint. Two years of administrative or clerical experience is required. An Associate’s degree from an accredited college is preferred. Administrative or clerical experience can substitute on a year-for-year basis for the preferred college education. LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A CONTACT: YNDIA RUTLAND 850-412-4111 BACKGROUND SCREENING It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32308 Nearest Major Market:Tallahassee