68026190 - ADMINISTRATIVE SECRETARY Date: Oct 11, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 837246 Agency: Agency for Health Care Administration Working Title: 68026190 - ADMINISTRATIVE SECRETARY Pay Plan: Career Service Position Number: 68026190 Salary: $1,298.47 biweekly Posting Closing Date: 10/24/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Office Plans and Construction is responsible for ensuring that hospitals, nursing homes, ambulatory surgical centers, and intermediate care facilities for the developmentally disabled (ICF/DD) are designed and built to be safe, functional, and in compliance with the Applicable Rules, Codes, and Standards regulating the physical plant of these facilities. Position Overview: This position is responsible for the administrative clerical duties within the Bureau of Plans and Construction, Division of Health Quality Assurance, Tampa Office. This is an advanced administrative secretarial position in Hillsborough County. The work duties involve responsibility for facilitating the operation of a work unit which requires knowledge of data-based systems, filing systems and data retrieval. The primary responsibility for the incumbent of this position is to provide administrative and clerical support to the review/survey teams within the Office of Plans and Construction (OPC). This administrative support work may involve any of the following duties and responsibilities within the Office of Plans and Construction. The individual in this position is expected to demonstrate, model and reinforce the Agency’s fundamental values of fairness, cooperation, respect, commitment, excellence, honesty and teamwork. Coordinate and schedule all appointments for Tampa Region Office of Plans and Construction. Maintain and update a data storage system for all plans and specifications on active projects. Update information on the share drive as well document tracking system and archival system. Scans documents/correspondence into the data system for all documents produced for Office of Plans and Construction - Tampa Region. Assist in the processing of cursory reviews request, such as inputting requests in data storage systems. Creates letters for the Architect Supervisor/Professional Engineer Administrators (Mechanical/Electrical) for all 4 offices within OPC on an as needed basis. Maintains and updates a data storage system for plans and specifications of cursory review projects on an as needed basis. Receives and routes telephone calls, answers to which may involve the interpretation of policies and procedures. Assist external users with requirements of the electronic plan review application, submission and processing. Assures all visitors sign in and out and that they are properly escorted throughout the building. Prepares letters from templates and merges with staff comments. Assist with onboarding for new staff members in Tampa Region Office. Performs other related duties as assigned and as required. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your resume and applicant profile. This position will be hired at the base salary rate of $1,298.47 biweekly/non-negotiable. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: • State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; • Flexible Spending Accounts; • State of Florida retirement options, including employer contributions; • Generous annual and sick leave benefits; • 9 paid holidays a year and 1 Personal Holiday each year; • Career advancement opportunities; • Tuition waiver for courses offered by Florida’s nationally ranked State University System ; • Training and professional development opportunities; • And more! KNOWLEDGE, SKILLS, AND ABILITIES Knowledge and skilled in use of Microsoft Office suite. Knowledge and skilled in use of correct grammar usage. Ability to follow instructions. Ability to review and input data for accuracy and completeness Ability to answer multi line phone; take & forward messages if necessary. Basic computer skills. Ability to type 35+wpm. Ability to provide outstanding customer service to both internal and external customers. MINIMUM QUALIFICATIONS REQUIREMENTS At least 3-4 years of clerical experience in an office setting. Must have 2-3 years’ experience in scheduling appointments in an office setting. Experience with electronic documents and Microsoft Edge is preferred. LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A CONTACT: MARK SIDHOM (850) 412-4523 BACKGROUND SCREENING It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TAMPA, FL, US, 33614 Nearest Major Market:Tampa