Academic Administrative Assistant II- School of Nursing
Missouri State University
Posting Details Position Information Position Title Academic Administrative Assistant II- School of Nursing Work Location Springfield Campus Department School of Nursing HR Home Department 020513 SCHOOL OF NURSING Pay Grade 12 Proposed Salary $15.70 - $ 16.75/hr Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.
Description of Primary Duties
This person will serve as an administrative assistant to the school of nursing director, support School of Nursing faculty, and work collaboratively with additional department staff. Additional duties will include, management of administrative business aspects for the school of nursing and faculty (responsible for all course building and scheduling in banner, completes all purchase requests school of nursing, maintains and trouble shooting of all office equipment, and scheduling and organizing all doing all ordering for SON events, schedules all room requests, responds or redistributes email inquiries sent to the SON webpage, responsible for student data entry, manage all departmental files, assist with data collection and preparation for accreditation site visits ). Will also be responsible to perform updates to departmental webpage, social media pages and assist with student recruitment material. Provide daily administrative coverage for the school of nursing (answering phone, assisting visitors), attend department and MCHHS college admin staff meetings and training sessions.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50846.htm Open Date 07/11/2024 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants
First date of consideration is August 5th, 2024, and review of applications will continue until the position is filled.
If you are using education to meet minimum requirements, please attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable.
Please note the corrected link to the full job description and requirements: https://www.missouristate.edu/Human/JobDescriptions/3225.htm
EO/AA and Diversity Statement Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.) Background Check Statement
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.
Description of Primary Duties
This person will serve as an administrative assistant to the school of nursing director, support School of Nursing faculty, and work collaboratively with additional department staff. Additional duties will include, management of administrative business aspects for the school of nursing and faculty (responsible for all course building and scheduling in banner, completes all purchase requests school of nursing, maintains and trouble shooting of all office equipment, and scheduling and organizing all doing all ordering for SON events, schedules all room requests, responds or redistributes email inquiries sent to the SON webpage, responsible for student data entry, manage all departmental files, assist with data collection and preparation for accreditation site visits ). Will also be responsible to perform updates to departmental webpage, social media pages and assist with student recruitment material. Provide daily administrative coverage for the school of nursing (answering phone, assisting visitors), attend department and MCHHS college admin staff meetings and training sessions.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50846.htm Open Date 07/11/2024 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants
First date of consideration is August 5th, 2024, and review of applications will continue until the position is filled.
If you are using education to meet minimum requirements, please attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable.
Please note the corrected link to the full job description and requirements: https://www.missouristate.edu/Human/JobDescriptions/3225.htm
EO/AA and Diversity Statement Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.) Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail Posting Number 20240174FTS Quicklink for Posting https://jobs.missouristate.edu/postings/75828 Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* How did you hear about this vacancy? Indeed Linkedin Missouri State University Website Google Employee Referral HigherEdJobs.com Personal Contacts / Networking Print Publications Diversity website posting Job Board (CareerBuilder.com, Monster, etc.) Other * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.(Open Ended Question)
Applicant Documents Required Documents Resume Cover Letter Optional Documents Unofficial Transcripts - 1 Letter of Recommendation-1 (Non-confidential) Other Documents -1
Confirm your E-mail: Send Email
All Jobs from Missouri State University