Academic Assistant I, Career Level B2, Full-time 11 months Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link. Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Selected candidate must successfully pass a background check prior to first day of employment. Posting Details Position Information Date New Hire Needed Job Title Academic Assistant I, Career Level B2, Full-time 11 months Department Dean of the College Position Summary Information Job Summary POSITION SUMMARY Under general direction, Academic Assistant 1 provides faculty with comprehensive administrative and academic support. This role involves performing advanced, diverse, and confidential administrative duties requiring extensive experience, skill, and knowledge of organizational policies and practices. The Academic Assistant 1 manages programs, projects, and processes specific to the departments served, exercising independent judgment and basic reasoning skills. This position requires frequent interaction with internal and external contacts, often involving non-routine matters that demand a high degree of tact, diplomacy, and discretion. This is a full-time role operating 11 months per year. Responsibilities: + Provide administrative support to faculty and teaching staff, including composing and editing class and research materials, processing accessible course reserves, and facilitating classroom teaching with electronic resources. + Serve as a communication liaison for the department, managing correspondence with on- and off-campus stakeholders. + Manage day-to-day office operations, including supervising student office assistants, overseeing departmental budgets, and approving purchases, expenses, and honoraria. + Maintain and update the department’s online presence and manage building access, including electronic access and key distribution. + Design and archive promotional materials, such as posters and programs for Theatre, Dance, and Studio Art events, and coordinate play rights and production information with directors and stage managers. + Support faculty recruitment by coordinating application processes, scheduling, and logistics for on-campus interviews and search committee activities. About Grinnell College Grinnell College is a top-ranking private liberal arts institution that values diversity, equity, inclusion, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies. Minimum Qualifications + High School diploma or General Education Degree ( GED ) + One year or more of experience + Effective communicator across diverse constituencies using various modes of communication. + Strong customer service and teamwork skills. + Ability to independently manage workloads, prioritize tasks, and meet deadlines in a dynamic environment. + Commitment to Diversity, Equity, and Inclusion. + High degree of accuracy, attention to detail, and minimal supervision required. + Skilled in composition, editing, and proofreading with an emphasis on grammar and punctuation. Preferred Qualifications + Microsoft Office Specialist Certification in Word, Excel, Outlook, and PowerPoint preferred. Link to Job Description Academic Assistant I (http://web.grinnell.edu/humanresources/ApplicantTracking/AAI\_Bucksbaum.PDF) Link to Organizational Chart FLSA Category Non-Exempt Staff/Faculty Staff Employment Status Full-Time Employment Category Regular Posting Date Closing Date Special Instructions to Applicants Selected candidate must successfully pass a background check prior to first day of employment. Open Until Filled No Posting Number S01130 Diversity Statement Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy. Professional References Professional References Instructions Supplemental Questions