Duke University:
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
ACADEMIC COORDINATOR, BASS CONNECTIONS
PAS Adm - Provost Office
Occupational Summary
Bass Connections is a Duke University program that supports collaborative, interdisciplinary research at Duke. Involving all of Duke’s schools, the program actively engages students and faculty in the exploration of complex societal issues through year-long research teams, summer programs, courses, and student research grants. Projects and courses are categorized under one of six themes — Brain & Society; Energy & Environment; Global Health; Health Policy & Innovation; Information, Society & Culture; and Race & Society. Launched in 2013, the program now includes more than 70 year-long research projects per year, several summer research programs, and numerous affiliated courses. Annually, approximately 700 undergraduates, 200 graduate students, and 350 faculty and staff participate in year-long project teams and summer research programs.
Major responsibilities of the Academic Coordinator include providing support and logistical guidance to theme directors and the faculty leading project teams in two to three Bass Connections themes; overseeing academic crediting and enrollment for participating students; tracking, supporting and promoting affiliated courses; managing student-facing programming including orientation and workshops for students, the student advisory council and student outreach events.
This position reports to the Associate Director of Bass Connections and is part of the Office of the Vice Provost for Interdisciplinary Studies. Our office is a remote-first work environment but the person in this role will be expected to attend on-campus meetings and events. A hybrid work schedule will be determined based on the candidate’s preferences and the needs of the program.
If you are interested in joining our team, please complete the application process via the Duke Careers website and include a cover letter with your resume.
Work Performed
Theme administration (45%)
Support two to three Bass Connections themes (~20 Bass Connections project teams total) by working with the faculty director for each theme to:
Communicate important program information to team leaders and students
Assist in the review process for new project proposals
Coordinate theme-specific events designed to build community and share knowledge/experience within the theme
Track the progress of teams and their outcomes; provide guidance and support to teams, as needed
Attend meetings of project teams
Provide policy guidance to teams on processing expenses, adding students to payroll and travelling with students
Provide project leaders with quarterly budget updates and track no-cost extensions
Track and maintain records related to student, faculty and staff participation in the program database
Student Programming (35%)
Coordinate and represent Bass Connections at student outreach events including Blue Devil Days and orientation events
Manage the Bass Connections Student Advisory Council and assist with related events, activities and meetings
Support the planning and execution of the annual student fair and showcase
Respond to emails sent to general office address as well as other requests for information
Support the student application and selection process
Maintain and develop new resources and supports to facilitate the success of project teams
Develop and run a student orientation, and other trainings as needed, for students
Manage our annual leadership, mentorship, and student research awards which includes collecting submissions, sending submissions out for review and communicating decisions
Work with the Global Travel Office and project leaders to collect information about student travel, assess travel for risk and adherence to Duke policy, and ensure that travelling students sign participation agreements before departing
Academic Credit and Courses (25%)
Set up teams in the course request system and work with team leaders to register students for academic credit
Stay attuned to changes in the curriculum and how to align the program with curricular and degree program requirements for undergraduate and graduate level programs
Work with administrators in schools and units to better embed the program into curricular structures
Track Bass Connections affiliated courses and promote them to students
Support the Collaborative Project Courses Faculty Fellows program and Collaborative Project Courses Expeditions program
Work with faculty and units to design and implement more collaborative, project-based courses
Minimum Qualifications
Education
Work requires administrative and communication skills normally acquired through a bachelor's degree in a related field.
Experience
Work generally requires at least three years of experience in program or academic administration, OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Knowledge, Skills and Abilities
This is a multi-faced role that requires the ability to multi-task, adapt to evolving needs and operate independently. Successful applicants will be highly organized and will have a strong attention to detail. Applicants should have excellent oral and written communication skills and strong interpersonal and teamwork skills.
Applicants should also have familiarity with operating in an academic environment, preferably in higher education.
This job requires occasional, but rare, evening and weekend work.
Job Code: 00002901 PROGRAM COORD, SENIOR
Job Level: 11
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Ourcollective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at DukeUniversity and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.