Job Posting Title:
Academic Program Coordinator, Longitudinal-IPE/Leadership/Enrichment Electives----
Hiring Department:
Department of Medical Education----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
The Department of Medical Education at the Dell Medical School is looking for an Academic Program Coordinator, Longitudinal-IPE/Leadership/Enrichment Electives.
This position is hybrid eligible. After the first 90 days in person the employee may request hybrid work one day a week remotely. As a student facing position, the position requires in person interaction for course support, training and other department, division and student activities.
Purpose
This position will facilitate program administration of the educational mission by administering the Longitudinal Courses including Interprofessional Education (IPE) and Leadership (LP) as well as the Enrichment Electives of the Dell Medical School curriculum, manage the daily operations of the courses and support leadership to finalize program structure and general curriculum operations.
Responsibilities
Primary student contact for the year round/four-year longitudinal courses. Collaborate with course director(s)/faculty/staff in identifying areas of need in the curriculum process. Manage planning committee meetings to review operations and implement any further action needed. Discuss with the department leadership on decisions affecting inter-departmental relationships. Plan and implement new initiatives and changes. Monitor program to ensure standards and policies are appropriately implemented.
Manage the Learning Management System (Canvas), course syllabi, support documents and exams. Use and maintain databases for grading and evaluation. Collect and maintain document for academic files. Identify, recommend, and implement process changes and tools to improve course delivery.
Coordinate with other campus departments, clinical partners and vendors to effectively execute courses and events, including reserving rooms, securing audiovisual support, acquiring supplies/resources, creating invitations and publicity materials. Execute day-of-event activities prioritizing activities and leading support team.
Serve and assist students and faculty as a resource and point of contact for questions, concerns or complaints, technical assistance using good judgment and University policies as appropriate to respond to issues identified by students.
Participate in cross-functional teams, committees, and activities designed to establish an organizational culture that supports learning, collaboration, and work towards consistency of the student experience across all programs, sharing best practices and brainstorming new and innovative ideas.
Other related duties as assigned.
Required Qualifications
Bachelor's degree in a related field and three years of experience coordinating or administering a program. Ability to multi-task, be extremely organized and detail oriented, self-motivated, with communication skills that allow high-level interactions with a broad academic and medical community. Highly proficient in Microsoft Word, Excel, and PowerPoint, Microsoft Outlook, and web-based programs. Must be student-focused and student-friendly. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
The ideal candidate will be innovative, skilled at anticipating shifting trends, a self-starter, highly collaborative, able to work well under changing environments, responds well to feedback, works well as part of a team, skilled at dealing with both internal and external customers, effective at prioritizing tasks and initiatives, and learns quickly. Experience using curriculum management systems or learning management systems.
Salary Range
$46,000 - $51,500
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
----
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
----
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
----
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
----
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
----
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.