Academic Program Specialist Apply Now **How to Apply** A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. **Job Summary** The School of Dentistry Office of Research is looking for a highly qualified individual to assist in managing our OHS MS, PhD, dual degree PhD/DDS, and DSPP graduate programs. The selected candidate will play a pivotal role in our office, helping to shape the future of our PhD programs. This position will serve as a direct liaison between students and the Office/Program leadership, as well as other relevant units and offices on the UM campus, such as Rackham and the Medical School. Our office operates in a fast-paced and dynamic environment that fosters collegiality and support, prioritizing effective communication and collaboration among all staff members. **Mission Statement** MDentistry: advancing health through education, service, research and discovery. MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. -Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth. **Responsibilities*** **Recruiting and Admissions (25%)** + Manage Manage all aspects of student recruitment for Oral Health Sciences Programs (OHS). This includes coordinating on-site visits for prospective student recruits, student travel arrangements, creating final recruitment reports/feedback for OHS Program Directors, facilitating zoom information sessions and preparing application packets for review by the admissions committee via the GradApp tool. + Respond to prospective student inquiries regarding recruitment opportunities, application issues and programmatic inquiries. + Attend and represent the OHS program at national conferences and other recruitment events, strategize OHS recruitment efforts with the OHS Program and Office of Research Director and other like programs on campus. Follow-up with prospective students. + Liaison with school leadership and academic offices pertaining to recruitment efforts for dual degree students. + Develop and maintain recruitment and marketing materials for OHS PhD Program **Student Services (25%)** + Overall program management for OHS students, including degree completion tracking, funding support and monitoring, reporting for program leadership and event programming for program students. + Act as the strategic advisor for OHS Program Directors for OHS related matters, which includes student progress, Diversity Equity and Inclusion (DEI), Rackham/School requirements and trainee financial support + Maintain and update databases of program alumni, which includes creating reports for OHS Program leadership to measure program success. Work with the OHS Program Directors, OHS Program Committees and faculty mentors to ensure student success + Coordinate with the Grants and Contracts team as needed to facilitate student grant proposals and funding. + Develop and implement OHS standard operating procedures with a focus on streamlining processes. Communicate SOPs once implemented to OHS Programfaculty, students, and staff **Program Operations and Support (30%)** + Create, maintain, and update websites for the OHS Program on various websites and collaborate with appropriate faculty and staff to maintain up-to-date information + Represent OHS program at relevant departments, University, and organizational events/meetings + Schedule, prepare, and attend program committee meetings, serving as a reporter. Perform needed follow-up actions with the relevant faculty and staff. + Lead coordination of student events such as orientation, graduation, monthly social events and field trips etc. + Keep students appraised of dates of required seminars and other SoD/OOR events and coordinate course scheduling as needed with other SoD staff **Support for T-32/TEAM Training Grant (15%)** + Lead the logistical planning for bi-annual symposium in coordination with Office of Research Event Coordinator and Office Director + Reviews and processes trainee student financials in coordination with Office of Research Director + Serves as Training Grant liaison with Contracts & Grants + Coordinate with T-32/Training Grant PI, Office of Research Director and Grants and Contracts to prepare and submit annual Training Grant RPPR and Renewal Application + Leads the T-32/Training Grant nomination process **Additional Support/Responsibilities: (5%)** + Collect periodic feedback from students and provide details to the administration + Demonstrate initiative by managing ongoing projects and developing/creating new programming/events to promote OHS programs + Assist in ensuring a welcoming, positive, and professional environment + May perform other responsibilities as assigned + Support the school's annual Research Day **Required Qualifications*** + Bachelor's degree or an equivalent combination of education and experience. + 3+ experience in academic students services and/or related administrative services. + A strong customer service orientation/experience + Proven track record of planning and executing program initiatives and events + Experience providing support to students with a complex funding portfolio + Experience working with students in a program with a brief matriculation period **Additional Information** This is a hybrid position which will require 2 in-office days per week. **Background Screening** The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. **Application Deadline** Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. **U-M EEO/AA Statement** The University of Michigan is an equal opportunity/affirmative action employer. **Job Detail** **Job Opening ID** 260631 **Working Title** Academic Program Specialist **Job Title** Academic Program Specialist **Work Location** Ann Arbor Campus Ann Arbor, MI **Modes of Work** Hybrid **Full/Part Time** Full-Time **Regular/Temporary** Regular **FLSA Status** Nonexempt **Organizational Group** School Dentistry **Department** DENT Office of Research **Posting Begin/End Date** 2/21/2025 - 3/07/2025 **Salary** $48,000.00 - $55,000.00 **Career Interest** Academic & Student Services Apply Now