Position Details Position Information Department Univ Human Resources Central (XHR) Position Title Academic Wage Appt - Salaried Job Title Academic Wage-Salaried: Coordinator IT Project Appointment Type Academic Wage Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary University Human Resources is seeking a salaried Academic Wage: Coordinator IT Project. This is a full-time (1.00 FTE ), 12-month, fixed-term position. This position is anticipated to last until 01/01/2027. As a key contributor of the Oregon State University ( OSU ) digital and business transformation effort, the Project Team Lead role will assist in a key phase of OSU’s Administrative Modernization Program ( AMP ). Following initial design and the development of configuration workbooks, the work of AMP moves towards testing and technical readiness for implementation. The AMP Time and Absence Project Team Lead will report to the Director, Classification and Compensation and Data Analytics and be dedicated and assigned to work that supports AMP and the Time and Absence project area in particular. This role will be responsible for understanding the Workday design, testing, and validation. With support from and in collaboration with the AMP HR Program lead and AMP external partners, this position will execute OSU test scenarios in each tenant build and be responsible for understanding the functional configuration in Workday specific to Time and Absence. This position will verify help text, validation rules, and notifications to support configuration and will be responsible for updating documentation related to configuration changes (including Future State Process Designs, process flows, configuration workbooks) throughout the implementation. This position works in alignment with the overall AMP program and closely collaborates and partners with the AMP HR Program Lead to engage stakeholders and experts across the university to assist with communication and change management activities. AMP will transform OSU into a fully digital university, rebuilding its entire administrative technology environment to facilitate efficient and modern transactions among staff, students, and faculty. This effort will modernize the university’s Enterprise Resource Planning ( ERP ) system (replacing Banner and additional applications), re-engineer core administrative HR, finance, planning and budgeting, post-award grant management, and student tools and processes, and deploy automated workflows in the cloud. This process will also include documenting and updating any new or existing policies associated with these processes. This light and lean cloud-based approach enables better institutional agility and adaptability, exceptionally user-friendly design for students, faculty, staff, and administration who interact with OSU . It also provides OSU the opportunity to lower the cost and time burden of administrative processes. OSU’s approach will reimagine and redesign all HR, finance, research administration, and budget/planning processes with a human centric design framework based on full automation, alignment with industry best practices, and desired customer journeys. This approach will require significant organizational change management, community member engagement across and outside of the organization, and a strong commitment to equity, inclusivity, and accessibility to design solutions for a broad and diverse collection of customers and community members. We will not undertake this ambitious work alone – OSU will collaborate with industry partners specializing in higher education to deliver on our pioneering vision. We will document every step of our process to support and guide other Oregon institutions who may pursue similar transformative efforts. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities Impact Analysis, Process Improvement and Testing (50%) + Partner with external consultants to conduct detailed downstream and upstream impact analyses across OSU and all modules on changes being introduced into the new system – such as impact on business processes, reports, etc. + Serve as primary participant in Playback Sessions + Collaborate with HR community members to identify additional system enhancement opportunities in accordance with AMP guiding and design principles + Continually analyze HR processes to identify opportunities for automation and optimization + Write and/or validate unit test cases + Execute unit test cases + Identify testing defects and participate in resolution/retest + Submit change requests through established processes + Coordinate with subject matter advisors (SMAs) on proposed design changes + Update Future State Process Designs (FSPDs) based on design changes approved through Change Control + Communicate design to broader OSU audience (demos, “roadshows”, etc.) + Participate in Knowledge Transfer with system implementation partner + Plan activities for end-to-end (E2E) testing + Write E2E test cases + Partner in E2E defect resolution + Plan activities for user experience review ( UER ) testing + Plan activities for Payroll Compare testing + Coordinate with SMAs for input into test cases, design changes, and planning activities + Collaborate with project managers to drive key deliverables and raise blockers immediately + Assist OSU project managers as needed to identify issues/risks and path towards resolution in accordance with AMP guiding and design principles + Leverage external consultant expertise to brainstorm solutions and build institutional knowledge Technical (25%) + Participate in Integration Development as Point-of-Contact for Functional Area + Participate in Data Conversion as Point-of-Contact for Functional Area + Integration Validation + Data Conversion Validation and issue resolution + Participate in Report Development as Point-of-Contact for Functional Area + Drive catch-up activities for the Time and Absence modules prior to go-live Community Member Outreach and Engagement (25%) + Establish, manage, and maintain close relationships with OSU community members to gather input, help manage change, and gain insight and expertise to support the project area. + Manage and maintain close partnership with external consultants to expand expertise and ensure commitments to community members are met within scope,scheduleand budget across the portfolio of grant management projects. What You Will Need + Bachelor’s degree or an equivalent amount of training and applied experience. + Experience in time and attendance products + Understanding of HR processes from hire-to-retire + Demonstrated experience implementing system wide solution. + Ability to work effectively with software vendors, and internal partners from diverse backgrounds while maintaining the highest ethical standards. + Proven analytical ability, problem-solving, ability to explain information accurately and resolve complex issues with sound judgment. + Ability to encounter and handle highly confidential business with discretion and sensitivity. + A broad view of higher education business and appreciation for the mission, values, strategies, processes, technologies, and governance. + Exceptional communication skills and the ability to communicate appropriately at all levels of the organization; this includes written and verbal communications as well as visualizations. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Experience with Workday Working Conditions / Work Schedule This position will be located on the Corvallis campus and be predominantly in-person to meet the needs of our project and program team(s). Hybrid working arrangements may be discussed with the supervisor where appropriate. Work may be performed during standard working hours, M-F, but may occasionally require work on evenings or weekends. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $90,000 - $115,000 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/163979 Posting Detail Information Posting Number P08795UF Number of Vacancies 1 Anticipated Appointment Begin Date 03/03/2025 Anticipated Appointment End Date 01/01/2027 Posting Date 01/22/2025 Full Consideration Date 02/10/2025 Closing Date 02/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 02/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Tammy Hubert at tammy.hubert@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164030 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.