Department​
 Booth CDR: Operations

About the Department

​

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Information​
 

Job Summary:

The Account Manager will support the Assistant Director of Events and Programs on all accounting matters.  This position is expected to last a year.

Responsibilities:

Reconciles expenses and submits reports as a delegateVendors: Serves as contact, adds new vendors via Service Now, and collects relevant documentation (e.g., estimates, certificates of insurance for services, invoices, W-9, etc.)Contracts: Works with vendors to create contracts for events and/or services, submits contracts using Booth’s contract form, tracks agreement end dates, submits renewals on contracts that expire, and processes contract amendments as neededInternal reimbursements: Processes reimbursements for PhD student conference travel, PhD student social gatherings, postdoctoral research conference travel (via GEMS), and employee reimbursements as needed (via GEMS)External reimbursements: Processes travel and business reimbursements for Workshop and Think Better guests, and Fall Retreat keynote speakerFinancial Systems Training: Attends Designated Departmental Administrator trainings, works with Accounting to create new accounts as needed, and distributes training to RF-CDR staffOrders office supplies for RF-CDR administrative office and Mindworks, business cards for staff members, event supplies for internal and external events, and labs equipment as neededResolves escalated level inquiries from internal and external stakeholdersManages and resolves escalated level inquiries/transactions from internal and external stakeholders regarding accounts payable activitiesIdentifies and resolves invoicing problems and issuesProvides consistent, quality customer service to the University community within the predefined payment services standards for communication and customer serviceParticipates in month end and year end close processContinuously seeks opportunities to make improvements of procedures and systemsPerforms general accounts payable and employee expense related activities and/or projects as directed by the supervisorResponds to suppliers and internal stakeholders regarding all aspects of the accounts payable process, which includes payments to suppliers and reimbursements to individualsPerforms a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing proceduresResponds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervisionPerforms other related work as needed

Competencies:

Background in a customer service environmentDemonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents
Additional Requirements​​
 

Education, Experience, or Certifications:

Education:

Bachelor's degree required, preferably in accounting or business administration

Experience:

Accounts payable or other invoice payment related experience required

Technical Knowledge or Skills:

Proficient with expense management systems required, preferably Concur.Experience working with invoice processing platforms and ERP systems, such as Oracle, Concur, Basware, or OCR Scanning preferred.Proficient with an imaging system in an AP environment preferred.Functional user with an ERP system, preferably Oracle Fusion preferred.Proficient in computerized accounting systems, spreadsheet applications and database software required.Strong computer skills, including Microsoft Office Suite and Outlook required.

Working Conditions and Physical Requirements:

This position works a hybrid schedule.This is a part-time position of approximately 15 hours per week.

Required Documents:

Resume/CVCover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility​
 No

Requires Compliance with University Covid-19 Vaccination Requirement
 

No
Pay Frequency​
 Hourly
Pay Range
 Depends on Qualifications
Scheduled Weekly Hours​
 15
Union​
 Non-Union
Job is Exempt
 No
Drug Test Required
 No
Motor Vehicle Record Inquiry Required
 No
Health Screen RequiredNo
Posting Date​
 2024-08-28
Remove from Posting On or Before​
 2025-02-28
Posting Statement:​​
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.