ACCOUNTANT 1-2 FISCAL TRAVEL Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4805644) Apply  ACCOUNTANT 1-2 FISCAL TRAVEL Salary Depends on Qualifications Location Baton Rouge, LA Job Type Classified Job Number 511-204869-25 Department Wildlife & Fisheries-Management & Finance Opening Date 01/27/2025 Closing Date 2/10/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state's renewable natural resources, including all wildlife and aquatic life. LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology. The Office of Management and Finance exists to be a trusted resource that provides value through exceptional customer service This position is located in the Travel Section within the Office of Management and Finance, This position may be filled as a: + Probational Appointment + Job Appointment + Promotion (open to all statewide classified and agency wide permanent status employees) Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available. The amount of premium pay will be based on the years of service with LDWF/OMF/Fiscal as follows: Less than 2 years $1.00 per hour 2 years but less than 4 years $1.50 4 years or more $2.00 50% TRAVEL + Audits all department employees travel expense accounts and processes reimbursement using the SAP Travel Program or the Imprest Bank Account using the Quickbooks Program + Performs monthly balance of travel expenditures in LaGov Travel Program/Imprest Bank Account (Quickbooks System) + Reconciles travel clearing account and ensures zero balance at year-end + Posts and balances daily cash journal + Generates monthly report on personal mileage reimbursement for use on quarterly insurance exposure reports + Understand and ensures employee program compliance and guidelines set forth by Louisiana Office of State Travel and PPM49 Travel Policy + Enters approved travel reimbursements and assigns travel privileges in Lagov portal for all LDWF employees (approximately 800) + Approve completed travel expenses in LaGov for all LDWF Employees 5% DEPOSITS + Deposits imprest account checks received for Payroll for Group Benefits Insurance payments from employees + Deposits imprest account cash received from Petty Cash Fund Closures. 20% REPORTING AND RECONCILATION + Reviews food purchases to ensure compliance with the Special Meals Section of PPM 49 + Prepares and submits quarterly food purchase report to Office of State Travel to stay in compliance with Annual Allegation Authority + Conducts monthly audit of all LaCarte Purchasing Card (Pcard) purchases to ensure that proper documentation has been attached to monthly Pcard logs + Verify that Bank of America billing statements match Pcard logs + Ensure all Pcard documentation has been uploaded into the Bank of America Works system 25% VENDOR PAYMENTS + Receives monthly Purchasing Card Logs and Visa statements from LDWF offices in the state of Louisiana for auditing which includes comparing the statement to the log, matching invoices to the statement and log, checking for proper coding and signatures + Verify pcard logs for personal or contract related purchases and taxes, keep a record of any errors, late submitted logs, and disputed charges. + Audits orders and invoices as follows: verifies that applicable approvals have been obtained; verifies that transactions are at correct system status to be approved for payment; verifies that invoice amount equals order amount; verifies that the vendor’s name and location matches the invoice; verifies that the order entered by the purchaser has the correct invoice number and invoice date. + Research vendor statements and payments. + Reviews contractual invoices to ensure that all payment requirements, scope, and payment terms of the contract are met. Reviews contractual invoices in LaGov ERP system to ensure all information has been entered correctly and proper coding is used. + Maintains files of all contract invoices and maintains tracking list of all active contracts. + Receives bills from statewide utility companies (approximately 240 per month), enter payments directly into LaGov after verifying the correct vendor number and amount of payment. + Researches all returned checks, return of appropriations, check voids and reissues. HOW TO APPLY No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* The Department of Wildlife and Fisheries is a State as a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf(Download PDF reader) This agency participates in the E-Verify system for verification ofcitizenship and employment authorization. FOR FURTHER INFORMATION ABOUT THIS VACANCY CONTACT: Gertrude Lacey Triplett Department of Wildlife & Fisheries- Human Resources P.O. Box 98000 Baton Rouge, LA 70898 gtriplett@wlf.la.gov Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR A bachelor’s degree with twenty-four semester hours in accounting; OR A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; OR An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR Possession of a Certified Public Accountant (CPA) license. Job Concepts Function of Work: To provide professional accounting services. Level of Work: Entry. Supervision Received: Generally from higher-level fiscal or administrative supervisor. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Accountant Technician by presence of professional level accounting duties. Differs from Accountant 2 in that the duties are less complex. See allocation criteria memo for details. Examples of Work Prepares required financial statements and fiscal reports which include the compilation and analysis of data for monthly, quarterly, and annual reports. Communicates with public and private accountants; state, federal, and independent auditors; banks; brokerage firms; program or management personnel; and vendors for the purpose of providing information and technical assistance needed to resolve problems. Maintains cash management records, including funds drawn and received, funds disbursed by sources, deposits of funds, issuance of refunds, and classifies revenue as to sources of funding and expenditures as to their nature. Prepares, monitors, reconciles, audits, and forecasts revenues, expenditures, and budgets. Reviews and approves purchases and contracts. Participates in the development of new accounting techniques in the design and implementation of accounting subsystems, compilation of manuals for accounting and computer application, and preparing managerial reports. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Have you successfully completed 24 semester hours in accounting from an accredited college or university? (Note: classes in finance, economics or anything other than accounting will not be credited). + Yes + No 02 If you answered 'yes' to the previous question, you are required to type each course name, semester hours earned, and the name of the accredited college or university in order to receive credit. ("see transcript" is not an acceptable answer) If you answered 'no,' type N/A. Example: ACCT 2001 - Introductory Financial Accounting - 3 hrs – LSU NOTE: Failure to list all specific courses may result in your application being considered incomplete and marked as not meeting minimum qualifications. 03 Do you have a current certified public accountant (CPA) certificate? + Yes + No 04 If you answered yes to the previous question, you are required list the license number, issue date, and expiration date to receive credit. If no, please type N/A. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email