The Veterans Home at Holyoke is seeking a dynamic, detail-oriented and mission driven individual for our Accountant II vacancy. The selected candidate will play a vital role in the business office processing all accounts payable transactions with the state's accounting system (MMARS). The Accountant II will also help ensure all payment procedures are followed while working to maintain positive relationships with the Home's vendors. Duties and Responsibilities (these duties are a general summary and not all inclusive): * Process encumbrances and payments to assure conformance with the Office of the State Comptroller, departmental policies and procedures and internal controls. * Enters purchase orders into the Commonwealth's Accounting System (MMARS) by creating and encumbering funds needed. * For goods received, forwards copy of the purchase order to the Storeroom receiver to await delivery verification. * Assesses the Storeroom receiver's daily receiving log once goods are received, signed PO and packing slip for accuracy of receivable. * Matches packing slips and/or receiving copies of signed purchase orders from receiver with vendor invoices to further process for payment. * Handles records management responsibilities for accounts payable-related documents according to the Comptroller's office procedures. * Process incoming mail by date stamping invoices upon receipt into the facility. * Monitors Business Office email box for incoming invoices, prints, stamps received and files awaiting delivery or service completion. * Reviews invoices on any discrepancy between goods received, documentation from receiver and goods invoiced. * Retrieves signatures from appropriate units that services have been completed and then processes payment to vendor. * Confers with vendors on any discrepancies with invoices or payment issues. * Prepares invoices for payment and data entry into MMARS taking advantage of all prompt pay discounts offered by state vendors. * Scans payment documentation on vendor folders once payment is submitted and finalized in MMARS. * Periodically reviews vendor statements to determine any discrepancies between amounts paid and amounts outstanding on statements. * Remains up to date on MMARS policies and procedures. * Performs other related duties as required. Required Qualifications * Knowledge of routine office procedures such as telephone etiquette and routine filing and sorting. * Knowledge of the principles and practices of accounting including terminology. * Ability to operate standard office equipment such as an adding machine, personal computer, fax machine, scanner and photo copier. * Ability to communicate tactfully and courteously with co-workers, veterans, family members of veterans and the general public. * Ability to create and maintain harmonious relationships with others. * Ability to read and interpret documents such as financial reports, accounts and ledgers. * Ability to understand and complete forms. * Ability to work accurately with data, including arithmetical computations. * Ability to be neat and accurate. * Knowledge of MS Office, ie. Access, Excel, and Word. Qualifications Acquired on the Job: * Knowledge of the Veterans Home at Holyoke procedures relating to the daily operations of the Business Office. * Knowledge of the Commonwealth of Massachusetts (MMARS) and policies, rules, and regulations relating to the Office of the State Comptroller. * Knowledge of records to be maintained by the facility for auditing purposes. About the Veterans Home at Holyoke: The Veterans Home at Holyoke is a state-funded, fully accredited health care facility that offers veterans quality health care, including full-time residential accommodations, and provides educational and social services for veterans in the Commonwealth. The Veterans Home is staffed by approximately 350 administrators, clinicians, nurses, certified nursing assistants, skilled trade, dietary staff, housekeeping staff, contractors, consultants and general administrative personnel. The tradition of service to the veterans of Massachusetts is surpassed only by a continued commitment to excellence in care for those who are in need now and in the future. Our mission is to provide "Care with Dignity, Honor and Respect" to our Veterans. ** *Firstconsideration will be given to those applicants that apply within the first 14 days.* MINIMUM ENTRANCE REQUIREMENTS:Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience. II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience. Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment. _*Comprehensive Benefits*_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *COVID Vaccine:* As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.* The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *_Pre-Offer Process:_* _For BU and MI-MIV_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori\_\_ Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. **Job:** **Accounting and Finance* **Organization:** **Holyoke Veterans Home* **Title:** *Accountant II* **Location:** *Massachusetts-Holyoke-110 Cherry Street* **Requisition ID:** *240009G5*