ACCOUNTANT III - 48002549 Date: Jan 29, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845666 Agency: Department of Education Working Title: ACCOUNTANT III - 48002549 Pay Plan: Career Service Position Number: 48002549 Salary: $33,760.00 - $55,000/annually Posting Closing Date: 02/08/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Florida Department of Education Division of Early Learning Location: Tallahassee Turlington Building Accountant III -CS Salary Range: $33,760.00 -$55,000.00 *Anticipated Vacancy* Florida Division of Early Learning Mission Statement The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports, and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed. The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs: + The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future. + Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond. + Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs. Division link: https://www.fldoe.org/schools/early-learning/ Office Contact Lourine Phillips: 850-717-8553 Job Description This is a professional career service position located in the Division of Early Learning (DEL) in the Financial Administration and Budget Services (FABS) unit. The incumbent in this position will serve as an Accountant III, processing invoices and primarily works in FLAIR and Ariba On Demand (AOD) formerly known as MFMP. This professional accounting position also involves independent application of a variety of accounting skills. The incumbent for this position is responsible for auditing and processing complex contract payments utilizing various coding techniques to distribute and account for costs. Incumbent must have the ability to understand and apply applicable accounting rules, regulations, policies, and procedure related to an accounting program. Performs all duties in compliance with mandatory requirements of Section 215.422, Florida Statutes, and Chapter 69I-24 of the Florida Administrative Code. Duties and Responsibilities (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Tasks include, but are not limited to: Processing transactions through the State’s accounting system (FLAIR). Making payments to include, but are not limited to, Early Learning Coalition School Readiness and Voluntary Pre-Kindergarten payments, travel reimbursements, purchasing card, telephone bills, and insurance payments. + Verifies the accuracy of invoices; + Ensures charges on invoices are in agreement with the terms specified in the contract; + Reviews invoices to ensure that statutory requirements and Chief Financial Officer rules and regulations are adhered to; + Verifies vendor name, address, and amount to be paid; + Posts and maintains complete and accurate contract payment schedule; + Ensures accurate accounting information (grant, organization codes, etc.) is used; + Enters data into the State’s accounting system (FLAIR) to generate payment and runs summary to verify entries; and + Assembles payment package and ensures all required documentation is submitted to the State’s Chief Financial Officer for processing. + Resolves problems with State Comptroller’s Office returned vouchers. + Scan and emails EFT remits to coalitions. + Prepares monthly reconciliation of p-card charges and coalition contracts/grants and assists contract/grant managers, when necessary. + Prepares redistributions for applicable payments to spread charges to various funding sources, after warrant/EFT is generated. + Researches and responds to inquiries from customers. Responds to customers in a timely manner. Requests duplicate warrants as needed. Cancels warrants and prepares corresponding entries in the State’s accounting system (FLAIR). + Represents Finance and Accounting on teams and completes special projects as assigned . Who We’re Looking For The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function. Knowledge, Skills, and Abilities Knowledge, skills and abilities, including utilization of equipment, expected to master in order for the position to meet expectations for evaluations and completion of probationary year: + Must have ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. Knowledge of accounting and audit requirements. Able to work independently with minimum supervision. Able to analyze and interpret contracts and make applicable processing decisions. + Ability to use Microsoft Office (Excel, Word and Outlook, PowerPoint). + Knowledge of FLAIR, WORKS and STMS. + Knowledge of the methods of data collection and analysis. + Knowledge of basic management and accounting principles and practices + Ability to collect, evaluate and analyze data and develop recommendations; solve problems, document workflow and other activities relating to the improvement of fiscal operational and management practices. + Ability to organize data into logical format for presentation in reports, documents, and other written materials. + Ability to conduct fact-finding research. + Ability to utilize problem-solving techniques. + Ability to work independently. + Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities. + Ability to plan, organize and coordinate work assignments. + Ability to facilitate training and meetings. + Ability to analyze effectiveness of service programs and identify and facilitate adjustments needed to meet needs and program requirements. + Ability to work collaboratively with Florida’s Division of Early Learning staff, other field representatives, local Early Learning Coalitions, sub-contractors, service providers, and service recipients to carry out continuous quality improvement practices . Minimum Qualifications: + 2+ years of related work experience, preferably in contract management, accounting, business, project management or experience in a related field. Preferred Qualifications Preferences will be given to applicants who (have): + Experience in processing transactions and entering data into the State’s accounting system (FLAIR). + Experience in auditing and processing complex contract payments, Educational Substitutions SB 1310: Substitution of Work Experience for Postsecondary Education Requirements + A Bachelor’s degree from an accredited college or university in business administration, economics, finance, management, accounting, public administration, social science, or other qualitative or quantitative analysis and research fields. NOTE : Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Location: This position will work in the Turlington building at 325 W. Gaines Street, Tallahassee. APPLICATION INFORMATION & REQUIREMENTS Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items: + Work History (entered with the most recent/current listed first: + Any and all State of Florida jobs + Any and all Florida University jobs + All periods of employment from high school graduation + Periods of unemployment + Gaps 3 months or more* + Education + Volunteer Experience + Include supervisor names and phone numbers including current place of employment. + * Gaps of employment 3 months or more must be addressed/added to the profile – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. + Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. + It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application. + If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214). + If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. + All documentation is due by the close of the vacancy announcement. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions ( www.myfrs.com ) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment *Maternity and Parental Leave Benefits For a more complete list of benefits, visit www.mybenefits.myflorida.com . * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer’s experiences, and ourselves. * A rewarding experience for reliable, compassionate, and professional employees. LEAVE INFORMATION: + + Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments depending upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. + Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Selective Services System (SSS) Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) . If you experience problems applying online, please call the People First Service Center at (877) 562-7287 The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee