Apply Description

Job Title: Accounting Administrative Assistant    

FLSA Status: Non-Exempt

Department:  Accounting     

Reports To: Chief Accounting Officer

Position summary: Assists the Accounting department with daily administrative duties.

General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our “Living Brand” by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting.

Role Qualifications: 

High School Diploma is requiredAssociate’s Degree in Accounting or related field preferred

Position Responsibilities: 

Builds RelationshipsPromotes Living BrandServes as Product Brand AdvocateAdheres to company’s approved accounting proceduresPromotes company’s mission statementFosters company’s cultureAdheres to the company’s vision and missionAdheres to company approved office accounting proceduresSafeguards all assetsTypes all correspondence, reports, letters, and memos as directedMaintains and organizes files, work areas, and office equipmentProvides any and all assistance necessary in accommodating accounting staff according to their needsFiles and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention processPrepares various reports by utilizing data mining tools and techniques as neededAdheres to company policies and approved accounting proceduresMeets deadlines and handles projects simultaneouslyPrepares check runs for review, tracks waivers of lien when appropriate, and mails checksAccurately compiles data into various spreadsheets to aid the departmentProcesses store orders of accounting suppliesPerforms all other related duties as assigned  Requirements

Essential Skills and Experience:

Situational AwarenessStrong customer orientationDetail orientationInclination for strategic mindset and problem analysis at all functional levelsTime management including multitasking, productivity, and a sense of urgencyExcellent interpersonal and highly effective communication skillsStrong team playerTeamwork and the ability to enhance team members’ performanceAdaptability, flexibility, and receptive to changeProblem analysis &  problem resolution at functional levelEffective decision making based on sound judgment and reasoningAbility to read, write and understand English10 key proficiencies

Physical demands and work environment:

Physical Demands: While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision,      peripheral vision, depth perception, and the ability to focus.Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.