Position Summary:

Responsible for processing Sales Orders and legal documents.  Maintains Unit Sales Files for new and used sweepers. Prepares operational reports to ensure accuracy. Determines payment schedule for truck chassis, acceptance or rejection of sales orders and when to issue temporary tags.

Essential Functions of the Job:

Distributes daily sales summary by gathering sales, backlog and production data.

Prepares legal sales documents for sold vehicles and equipment

Prepares certificates of origin on new vehicles and equipment.

Prepares titles for used vehicles and equipment; sends to customers or lien holder when documents and payment is received.

Prepares sales order for invoicing; terms, purchase order numbers, territory number, freight and all serial numbers listed.

Logs MSOs and titles received; Log trucks as “off-site” (Demos loaners, rentals etc.).

Pass PDI forms and warranty registrations on to warranty department. 

Process chassis and auxiliary warranty information with vendors.

Maintain, follow up, and track all paperwork required to be completed and returned when a sweeper is sold.

Maintain and organize invoiced unit file system.

Assist with accounts receivable and accounts payable.

Assist with accounting reports as needed.

Assist with switchboard duties.

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Knowledge, Skills and Abilities (KSA's):

Detailed oriented and organizational skills required.

Working knowledge of stockroom, warehouse, and production functions.

Able to work independently and to plan, organizes, and prioritizes work.

Strong math and analytical skillsets.

Knowledgeable and proficient with JDE a plus. 

Education and Experience:

High school diploma or GED. Minimum three administrative experience required.

Working Conditions:

Standard Office Environment.