GENERAL DESCRIPTION / PRIMARY PURPOSE:

Under the direction of the Corporate Controller, this position provides ongoing support to the accounting team. Assists the team with ongoing research and development, documenting processes and writing Standard Operating Procedures.

 

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION:

• Maintain vendor relationships by resolving collection and invoice discrepancy matters. • Assist Dole Business Services (DBS) with 1099 determination and the reporting of 1099 vendors to Internal Revenue Service. • Coordinate with DBS for new vendor’s set up and follow up for confirmation of request. • Complete audit confirmation letters and return to vendors. • Research and code refund checks to the correct account numbers and submit for deposit. • Receive and submit vendor statements and invoices to DBS for timely payments. • Respond to internal or external inquiries regarding status of payment, past due invoices, payment history, or any other inquiries. • Coordinate and submit internal payment requests to DBS for timely processing. • Open daily mail and distribute accordingly. • Monitor and order office supplies. • Provide administrative support to the accounting team. • Document procedures for accounting functions as needed. • Participate and assist in system upgrades.  • Provide internal or external audit requests as needed. • Perform all the various related accounting and administrative duties as needed. • Perform special projects as assigned.