Accounting Associate III
City of Austin
Position Information Position Information Posting Title Accounting Associate III Job Requisition Number COA093162 Position Number 101401 Job Type Full-Time Division Name Av - Finance Minimum Qualifications
Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted.
Licenses or Certifications:None Notes to Applicants
Position Overview:
This position is in the Aviation Finance Division – Accounts Payable (AP) Section and is responsible for invoice processing, the City of Austin credit card program, petty cash, and travel claims. Responsibilities include reconciling amounts on complex, project-based invoices against supporting documentation and contracts, researching and resolving invoice discrepancies with vendors and staff, and ensuring payments are processed timely and accurately.
This position will review credit card transactions in the department for compliance with policies and procedures.
They will support multiple units and correspond with managers and executives on setting up encumbrances and monitoring balances for services and projects throughout the airport.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
ASSESSMENT:
A skills assessment will be required for this position.
APPLICATION INFORMATION:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”).Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.
VETERAN:
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
CRIMINAL HISTORY BACKGROUND CHECK:
The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
GOOD STANDING – DEPARTMENT/DIVISION EMPLOYEES:
Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
LANGUAGE:
Must have the ability to read, write, and fluently speak in English.
OVERTIME: Overtime may be required with or without notice.
WORK HOURS:
Monday-Friday, 8 am-5 pm
Teleworking opportunities may be available after an initial training period.
Ability to telework only up to 40% of time per two-week pay period, with at least 60% of the time working onsite. (Three days onsite and two days from home each week of the pay period)
Work schedules are implemented to support the business and operational needs of the department and are subject to change.
DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS. Pay Range $25.74 – $30.50
Hours Monday – Friday
8:00 a.m. – 5:00 p.m.
Teleworking opportunities may be available after an initial training period.
Work schedules are implemented to support business and operational need of the department and are subject to change. Job Close Date 02/27/2025 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport Preferred Qualifications Experience processing Accounts Payable transactions and/or Travel Claims. Experience reconciling complex invoices against rates, receipts, timesheets, and contracts. Experience corresponding with managers, executives, and vendors using written and verbal communication. Demonstrate strong problem solving and organizational skills. Experience with AIMS, or a similar financial system. Experience with ProCard program, or a similar credit card program. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources. Review and reconciles high volume and complicated transactions. Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets. Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Prepares complex and non-routine financial analysis and trend analysis of data. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to inquiries requiring knowledge of accounting practices, policies, and procedures. Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Performs financial analysis of special projects and programs as requested. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities- Supervision and/or Leadership Exercised:None
Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of Generally Accepted Accounting Principles (GAAP) Knowledge of financial reporting concepts and preferred business practices. Knowledge of data and trend analysis Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in data analysis and financial analysis using spreadsheets. Ability to make recommendations to solve complex problems. Ability to identify and select appropriate tools and techniques to identify problems and develop solutions. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted.
Licenses or Certifications:None Notes to Applicants
Position Overview:
This position is in the Aviation Finance Division – Accounts Payable (AP) Section and is responsible for invoice processing, the City of Austin credit card program, petty cash, and travel claims. Responsibilities include reconciling amounts on complex, project-based invoices against supporting documentation and contracts, researching and resolving invoice discrepancies with vendors and staff, and ensuring payments are processed timely and accurately.
This position will review credit card transactions in the department for compliance with policies and procedures.
They will support multiple units and correspond with managers and executives on setting up encumbrances and monitoring balances for services and projects throughout the airport.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
ASSESSMENT:
A skills assessment will be required for this position.
APPLICATION INFORMATION:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”).Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.
VETERAN:
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
CRIMINAL HISTORY BACKGROUND CHECK:
The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
GOOD STANDING – DEPARTMENT/DIVISION EMPLOYEES:
Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
LANGUAGE:
Must have the ability to read, write, and fluently speak in English.
OVERTIME: Overtime may be required with or without notice.
WORK HOURS:
Monday-Friday, 8 am-5 pm
Teleworking opportunities may be available after an initial training period.
Ability to telework only up to 40% of time per two-week pay period, with at least 60% of the time working onsite. (Three days onsite and two days from home each week of the pay period)
Work schedules are implemented to support the business and operational needs of the department and are subject to change.
DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS. Pay Range $25.74 – $30.50
Hours Monday – Friday
8:00 a.m. – 5:00 p.m.
Teleworking opportunities may be available after an initial training period.
Work schedules are implemented to support business and operational need of the department and are subject to change. Job Close Date 02/27/2025 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport Preferred Qualifications Experience processing Accounts Payable transactions and/or Travel Claims. Experience reconciling complex invoices against rates, receipts, timesheets, and contracts. Experience corresponding with managers, executives, and vendors using written and verbal communication. Demonstrate strong problem solving and organizational skills. Experience with AIMS, or a similar financial system. Experience with ProCard program, or a similar credit card program. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources. Review and reconciles high volume and complicated transactions. Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets. Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Prepares complex and non-routine financial analysis and trend analysis of data. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to inquiries requiring knowledge of accounting practices, policies, and procedures. Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Performs financial analysis of special projects and programs as requested. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities- Supervision and/or Leadership Exercised:None
Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of Generally Accepted Accounting Principles (GAAP) Knowledge of financial reporting concepts and preferred business practices. Knowledge of data and trend analysis Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in data analysis and financial analysis using spreadsheets. Ability to make recommendations to solve complex problems. Ability to identify and select appropriate tools and techniques to identify problems and develop solutions. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Accounting Associate III position are graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Do you meet these minimum qualifications? Yes No * Please describe your experience processing Accounts Payable transactions and/or Travel Claims.(Open Ended Question)
* Please describe your experience reconciling complex invoices against rates, receipts, timesheets, and contracts.(Open Ended Question)
* Please describe your experience corresponding with managers, executives, and vendors using written and verbal communication.(Open Ended Question)
* Please describe how you demonstrate strong problem solving and organizational skills.(Open Ended Question)
* Please describe your experience with AIMS, or a similar financial system.(Open Ended Question)
* Please describe your experience with ProCard program, or a similar credit card program.(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?(Open Ended Question)
* The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name.(Open Ended Question)
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