Summary:

Under general direction performs various clerical accounting functions; reconciles clerical procedural and judgmental errors. Gathers information from variety of sources and prepares summarizes and expedites the processing of related information. Provides clerical support to department staff.

Responsibilities:

Reviews edits and verifies the accuracy of a variety of accounting records and reports. Identifies errors which may be clerical procedural and occasionally judgmental in nature. Researches all available sources and makes adjustments as appropriate to reconcile errors.

Verifies internal consistency completeness and mathematical accuracy of repetitive accounting documents according to standard procedures and methods. Reviews for proper authorization and adequate documentation. Consults with senior personnel on problems or discrepancies.

Performs clerical functions such as gathering data from many sources in order to prepare and complete a variety of reports and reconciliation of accounts.

Codes indexes logs classifies and files material requiring knowledge of appropriate coding formats and the department's record processing and maintenance systems.

Performs routine classifications and coding to appropriate transaction accounts and uploads monthly data to the Automated Financial Accounting system.

Sorts and distributes departmental mail

Contacts departments regarding status of accounts payable checks and determines priority of distribution plan. Receives calls from vendors and handles or refers problems or concerns regarding status of checks to Accounts Payable Supervisor. Distributes all checks as appropriate to internal departments and to outside vendors. Determines appropriate accompanying documentation such as remittance copies to include with check. Files invoices purchase orders and other supporting documentation by priority category and returns to accounts payable.

Reviews edits and verifies accuracy of accounts payable checks using records reports source documents and other sources. Errors requiring correction are returned to accounts payable for reprocessing.

Responds to inquiries from employees regarding status of expense vouchers and/or check requests.

Receives monies prepares bank deposits and credits appropriate general ledge accounts To various bank accounts and responds to departmental inquiries regarding the receipt coding and documentation of deposits

Provides clerical assistance to departmental staff as needed. Assists department secretary by providing phone coverage filing and assisting with other projects as required.

Other information:

BASIC KNOWLEDGE:

High school level of knowledge with knowledge of general accounting procedures and related processing systems.

Basic/Intermediate Excel skills

EXPERIENCE:

Six to twelve months progressively more responsible job-related experience is required.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Work is performed in a typical office environment including knowledge of office equipment such as telephone fax and copy/scan machines

INDEPENDENT ACTION:

Performs independently within the department's policies and procedures referring specific problems to senior personnel where clarification of department policies and procedures may be required.

SUPERVISORY RESPONSIBILITY:

None.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

Location: Corporate Headquarters USA:RI:Providence

Work Type: Part Time

Shift: Shift 1

Union: Non-Union