Summary

Clerk supports the Finance Department and is responsible for gathering, routing, coding, and processing invoices from vendors, as well as expense reports from employees and/or contractors. Other accounting tasks maybe assigned.

Essential Duties and Responsibilities

Other duties may be assigned.

Process invoices for payment which includes accurately entering in invoice information and accounting coding into the general ledger system (accounts payable module), obtaining invoice approvals, and developing voucher packages.   Process check disbursement, match vouchers with invoices, and mail disbursement and remittance documentation.Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity.   Ensure invoices are paid on a timely basis while not duplicating payments.  Effectively monitor and follow up on invoices placed on hold.Obtain vendor statements and process unpaid invoices in a timely manner.Perform other accounting and payroll functions as they arise (e.g., ad hoc reporting, etc.).  Support year-end audit functions.  In addition, perform bag check services and assist guests on event days.Request W9 information for new vendor maintenance to properly setup for payment of invoices.Complete vendor credit requests as needed.Other accounting tasks maybe assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

High School Diploma or EquivalentMinimum 1-2 years office administrative/accounting support experienceBasic understanding of accounting principlesExperience using Excel, Word, and PowerPoint

Skills and Abilities

Discretion in dealing with confidential and delicate materials and informationDemonstrate effective organizational skills and ability to multi-taskProcess a high standard of integrity and commitment to quality of workStrong interpersonal and organizational skills

Other Skills and Abilities

Excellent communication, interpersonal skills, and organizational abilityAbility to work under above average pressure in meeting urgent deadlinesMust be able to prioritize and complete work assignments on a timely basis

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.