PRIMARY FUNCTION: Primarily responsible for analyzing approved invoices, selecting those to pay and generating payment in the most effective manner. Will also maintain vendor files, obtain all required information and update as needed.

RESPONSIBILITIES AND TASKS:

Independently analyze invoices awaiting payment, decide those to be paid and generate payment remaining compliant with vendor payment terms and internal policies and cognizant of the Company’s cash reservesAccurately update and maintain vendor master files, enter new vendors in database, obtaining W-9 information for proper classification in A/P system for 1099 IRS information reportingManage export accounting support (i.e. validate incoming receipt documentation, resolve any related issues by liaising between sales and branch to facilitate accurate invoicing for shipped product, etc.)Provide support in Coordinator’s absence or overload (i.e. keying invoices, expense report processing, researching and clearing open credits, etc.)Complete monthly journal entries for month end close

Reconcile sales order records with shipping documents and also confirm pricingwith the sales department to verify customers are billed correctly on a daily basis

Process billing and credit memos in Oracle

Maintain all sales records and files

Assist sales clerk when necessary

Perform other duties as directed by Accounting Supervisor

Process billing and credit memos in Oracle

SUPERVISORY RESPONSIBILITIES:

This is an Individual Contributor role with required competencies:  Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION AND CERTIFICATIONS:

High School diploma or equivalent; Associates’ degree in Finance, Accounting Business or other related field preferred

EXPERIENCE AND SKILLS:

Minimum three (3) years applicable accounts payable experience in vouchering, vendor set-up,Proficient with 10-key calculator by touchProficient computer skills with knowledge of Microsoft Office suite (Excel, Word, and Outlook)Must have exceptional communication skills, both verbal and written, and the ability to keep sensitive information confidential and appropriately handle situations and resolve issues efficiently and effectivelyAbility to work in a fast paced environment using excellent organizational skills and precise attention to detailStrong customer focus with the ability to communicate with all levels of the organization in a timely and professional mannerMust possess a strong customer-centric attitude, high energy level and a strong sense of urgency

SAFETY REQUIREMENTS

Follow all departmental and company safety policies and programs

                                           

PHYISICAL REQUIREMENTS

Moderate use of hands/fingers to operate computer, keyboard and mouse; may sit for extended periods of timeOccasionally lift up to 20 lbs
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.