Invoicing Specialist

Job Description

We are seeking a detail-oriented and organized Service Invoicing Specialist to join our team. The ideal candidate will have a strong understanding of accounts payable (AP) and accounts receivable (AR), along with experience in creating invoices and purchase orders. This position requires excellent grammar, spelling, and communication skills as you will be editing and publishing notes in a professional manner for customers. You will also assist in various administrative tasks and support the team with high attention to detail.

ResponsibilitiesCreate and send customer invoices from scratch based on work orders and notes.Compose customer quotes using provided templates.Create purchase orders for materials needed for projects and convert them into bills for payment.Maintain high attention to detail in all tasks.Track and measure the number of work orders invoiced and quotes created, with goals of 47 invoices and 30 quotes per week.Use Buildertrend and QuickBooks for invoicing and accounting tasks.Take and edit technicians' notes for professional customer communication.

QualificationsPositive and friendly attitude.Resourceful and able to manage tasks and calendar efficiently.Ability to work independently and prioritize daily tasks.Team-oriented mindset with a willingness to support the team.Professional and positive demeanor on the phone and in person.No tolerance for negativity, gossip, or drama.Pay and Benefits

The pay range for this position is $25.96 - $25.96/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Omaha,NE.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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