CCI Mechanical, Inc.   

GENERAL SUMMARY OF DUTIES – Accounts Receivable application of customer payments, work with Accounts Payable Clerk to process subcontract and inter-department invoices, Accounts Payable backup in regard to processing check runs, manage company P-card expense reporting, business licensing, and perform Payroll Manager backup duties.

ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO: Application of customer payments to customer accounts. Ensure incoming invoices have been matched to purchase orders as applicable. Reviews all invoices for appropriate documentation and approval prior to payment. Enters invoices into accounting software. Uploads positive pay file to bank. Reviews vendor statements monthly. Assist with the processing of formal purchase order invoices. Assist with the setup of vendors once all required information is obtained. Assists with internal and external audits when necessary. Issues purchase orders as needed. Assists with monthly closings and account reconciliations. Prepare analysis of accounts, as required. Oversee company P-card expense reporting. Maintain company licensing certificates. Payroll Manager backup of weekly payroll. Performs filing, scanning, and copying. Practice and adhere to the CCI Creed. Perform other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

Communication – communicates clearly and concisely Vendor orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations Familiarity with IRS Form 1099 and related requirements Familiarity with IRS Form W-9 and related requirements Interpersonal skills – able to work effectively with other employees, supervisors, and external parties Policies & Procedures – demonstrates knowledge and understanding of organizational policies, procedures and systems PC skills – demonstrates proficiency in Microsoft Office applications and others as required Basic skills – able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately

EDUCATION/EXPERIENCE

High school diploma or GED is required. Completion of college-level accounting courses is preferred.

CERTIFICATE/LICENSE – N/A

PHYSICAL DEMANDS/WORKING CONDITIONS – Requires prolonged sitting, some bending, stooping and stretching.  Requires eye-hand coordination and manual dexterity sufficient to operate required office equipment.   Requires normal range of hearing and eyesight to record, prepare and communicate reports.  Requires lifting up to 25 pounds occasionally.  Work is performed primarily in the office but periodic trips to vendor sites requires travel outside of the office. 

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