Accounting Specialist

Job Description

We are searching for an Accounting Specialist to be a team player within our busy accounting department. The ideal candidate will have basic knowledge of accounting and experience working in a busy office. He/she will possess excellent customer service skills, be a team player, and offer consistent support to colleagues. Attention to detail and organizational skills are essential for success in this role. Experience in the construction or trades industry is a significant plus.

ResponsibilitiesAssisting billing specialists with gathering all documents needed to assemble detailed invoices for submittal to the client.Preparation of partial and final lien waivers for subcontractors.Verification of receipt of paperwork, including signed contracts and certificates of insurance.Data entry and tracking of fully executed contracts, change orders, lien waivers, and certificates of insurance.Tracking subcontract compliance, including follow-up with vendors, project managers, and data entry upon receipt.Creation of physical files for storage of 'master file' documentation.Entry of vendors into the database, follow-up with vendors to obtain vendor setup information including W9’s.Entry of A/P invoices into the system.Filing of A/P checks and associated backup, creation of vendor files.Filing timesheets and mailing paystubs.Consistent review of accounting email inbox, routing, and printing of items.Daily mail process, stamping, and distribution.Filing of construction and design invoices.Maintenance of our file tracking database.Answering low volume phones and routing accordingly.Refilling and stocking kitchen and bath supplies as needed.Assisting executives with correspondence and other administrative needs.Cross-training to ensure coverage at all times, assisting with tasks such as cost report updates, estimate entry, printing, and data entry.Essential SkillsBasic knowledge of accounting.Experience in a busy office environment.Excellent customer service skills.Attention to detail.Organizational skills.Basic office skills, including email composition and use of Microsoft Excel and Office Suite.Experience in the construction or trades industry.Sage experience.Intermediate Excel skills.Work Environment

The work environment is in-office, five days a week, with approximately 25 people in a spacious, modern, clean, and comfortable office. The company promotes a casual work environment and values flexibility. The accounting department encourages cross-training to ensure coverage during absences. Benefits are comprehensive and fair, with remote capability if needed. The company offers holiday parties, a profit-sharing program, and a family-oriented culture.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cranbury,NJ.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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