Job Posting Title:

Accounting Technician

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Sep 06, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:  
•     100% employer-paid basic medical coverage 
•     Retirement contributions  
•     Paid vacation, sick time, and holidays 
•     Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!

Purpose

Process all University Housing and Dining (UHD) deposits, payment vouchers, prepare cash financial reports, inventory, and reconcile/verify dining deposits. Provide training and provide general administrative and accounting support to the dining cash/management, Bevo Pay, and accounting teams in UHD.

Responsibilities

Effectively demonstrates knowledge of University policies, and business procedures. Ensures that work reflects accuracy, neatness, thoroughness and compliance with the position’s standard operating procedures. Readily detects, corrects or reports errors and applies feedback to improve performance. Delivers work product and services in a way that reflects positively upon UHD and the University. Uses collaborative solutions in problem-solving whenever appropriate. Remain current regarding new developments, technologies and processes in all areas of position’s responsibility. Processes dining cash deposits by compiling individual dining location cashier deposits. Verifies Dining location deposits for accuracy, procedures, reconciliations and audits deposits. Prepare and log deposit documents for imaging. Process change orders for all UHD retail and dining locations. Conducts cash audits at all Housing and dining locations for correct petty cash allowances. Reconcile and process various accounts between systems. Process monthly reporting to the office of accounting.

Submits vending machine issues reports and assists in troubleshooting issues. Audits and verifies vending machines in the residence halls and apartments to ensure companies are in compliance with their contracts. Maintains accurate counts and locations of all vending machines. Maintains effective working relationships with vending and Bevo Pay contract holders. Processes vending refunds to customers. Provides weekly sales reports to vendors. Processes the annual inventory for all UHD facilities. Tag, locate and update inventory into the Inventory system, maintains inventory item records and disposals. Assist with Bevo Pay customers on marketing, merchant agreements, programming, equipment, reports and merchant updates. Other duties as assigned.

Exhibits professional demeanor and appearance. Effectively communicates with team members, supervisors and customers via oral and written format. Effectively listens, encourages, and supports other team members and students. Makes timely decisions, meets deadlines, reliable, adheres to specific work schedule. Conduct Cash Handling training for Cashiers/Supervisors via Zoom and in person and maintain updated cash handling materials. Complies with all department and University policies, procedures and standards of conduct. Adheres to required federal, state, employment and safety regulations. Consistently accomplishes high quantity and quality of work with minimal supervision. Responsive to requests for assistance.

Processes credit card payments and deposits, reconciles credit card payments using Excel, MyMicros, DEFINE and other systems. Approves deposits and prepares deposits for transport.

Required Qualifications

High school diploma or GED.

Some college in Accounting or Bookkeeping.

At least 4 years of Governmental or commercial accounting at a level comparable to that of an Accounting Clerk III.

Fully skilled in the operation of a ten-key adding machine and/or calculator.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Three or more years of experience as an Administrative Assistant or similar position.

Two or more years of accounting experience.

Two or more years of cash handling and customer service experience.

Experience with Microsoft Excel, Word and Outlook.

Experience reconciling accounts.

Experience working with UT Austin software programs, such as DEFINE.

Attention to detail and persistence in following through with tasks.

Professional demeanor and demonstrated ability to work well in a large team environment.

Excellent communication skills, written and oral.

Demonstrated willingness and ability to follow directions from multiple supervisors. Thorough knowledge of University structure, policies, rules, and procedures.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$44,500+ depending on qualifications

Working Conditions

May  work in all weather conditions

May work in extreme temperatures.

May work around chemical fumes.

May work around standard office conditions

May work around biohazards

May work around chemicals

May work around electrical and mechanical hazards, physical tasks.

Repetitive use of keyboard at a workstation

Use of manual dexterity, climbing stairs, climbing of ladders,  

Ability to walk up to 2 miles daily across university campus which may include slight hill areas.

Ability to bend, kneel, crawl and carry up to 50 lbs. daily.

Work Shift

Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary to include nights and weekends based on business needs.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.