Accounts Payable, Disbursement Specialist
Forward Air
Company Overview:
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs. Position: Accounts Payable, Disbursement Specialist Job Description: The AP Disbursement Specialist will be responsible for ensuring that all payments are issued and recorded in our company ERP system, NetSuite (NS). These responsibilities include but are not limited to ensuring that payments are made in a timely manner, accurate, posted in our ERP system and match our financial statements.
Core Responsibilities & Duties: This role is to ensure that all electronic funds transfers are recorded and posted in our ERP system, NetSuite, in a timely manner and are accurate for all accounts managed by the US accounts payable team This role will include working with our teams within the Accounts Payable and our General Ledger departments to verify all electronic fun transfer payments Matching payments from the bank and credit card statements. Communicating with the general ledger team to ensure the general ledger details and payments in NetSuite are matched correctly to the bank and credit card statements Communicating back to the Accounts Payable teams regarding any payment that has not been provided the correct invoice details to be recorded Processing documentation regarding disbursements procedures in managing the electronic fun transfer payments Ensuring that the documentation is always up to date and has been reviewed and approved by the Disbursement direct supervisor Providing all available transactions to the Accounts Payable processing team for selected cards at least weekly at a minimum but ideally several times each week Recording and posting payments in our ERP system, NetSuite, in a timely manner and are accurate for all corporate credit cards that are not processed through the T&E system Collaborating with other teams within the Accounts Payable department to match credit card transactions to the correct open payables Working with the general ledger department to ensure that all general ledger details within NetSuite, including payment details that are recorded and posted, match correctly to the credit card statement for month-end reconciliation Working directly with the supervisor to ensure that the corporate credits cards are paid prior to the due date each month Other duties as assigned Job Requirements & Qualifications: Bachelor’s degree in Information Technology, Business, Finance/Accounting, or related field is preferred, but not required Able to multitask with a sense of urgency Critical thinking and problem-solving skills Excellent communicator both written and verbal, and ability to communicate effectively with all levels of the business Strong understanding of procure-to-pay process Strong Excel skills including VLOOKUP and Pivot tables Logistics industry experience is a plus NetSuite experience is preferred
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs. Position: Accounts Payable, Disbursement Specialist Job Description: The AP Disbursement Specialist will be responsible for ensuring that all payments are issued and recorded in our company ERP system, NetSuite (NS). These responsibilities include but are not limited to ensuring that payments are made in a timely manner, accurate, posted in our ERP system and match our financial statements.
Core Responsibilities & Duties: This role is to ensure that all electronic funds transfers are recorded and posted in our ERP system, NetSuite, in a timely manner and are accurate for all accounts managed by the US accounts payable team This role will include working with our teams within the Accounts Payable and our General Ledger departments to verify all electronic fun transfer payments Matching payments from the bank and credit card statements. Communicating with the general ledger team to ensure the general ledger details and payments in NetSuite are matched correctly to the bank and credit card statements Communicating back to the Accounts Payable teams regarding any payment that has not been provided the correct invoice details to be recorded Processing documentation regarding disbursements procedures in managing the electronic fun transfer payments Ensuring that the documentation is always up to date and has been reviewed and approved by the Disbursement direct supervisor Providing all available transactions to the Accounts Payable processing team for selected cards at least weekly at a minimum but ideally several times each week Recording and posting payments in our ERP system, NetSuite, in a timely manner and are accurate for all corporate credit cards that are not processed through the T&E system Collaborating with other teams within the Accounts Payable department to match credit card transactions to the correct open payables Working with the general ledger department to ensure that all general ledger details within NetSuite, including payment details that are recorded and posted, match correctly to the credit card statement for month-end reconciliation Working directly with the supervisor to ensure that the corporate credits cards are paid prior to the due date each month Other duties as assigned Job Requirements & Qualifications: Bachelor’s degree in Information Technology, Business, Finance/Accounting, or related field is preferred, but not required Able to multitask with a sense of urgency Critical thinking and problem-solving skills Excellent communicator both written and verbal, and ability to communicate effectively with all levels of the business Strong understanding of procure-to-pay process Strong Excel skills including VLOOKUP and Pivot tables Logistics industry experience is a plus NetSuite experience is preferred
What We Offer:
Competitive base salary Paid time off within the first year of employment, sick time and holidays Company provided life insurance Health, vision, and dental insurance options Commuter benefit plan Optional supplemental life insurance 401(k) Wellness program A great place to work with a terrific culture#IND
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