The Accounts Payable Accountant reports to the Accounts Payable Supervisor and reviews invoices and resolves issues to enable payment processing for the properties and departments in a timely manner; ensures invoice information is correct before forwarding for approval; assists Property Managers and department heads in invoice processing procedures and other accounts payable (AP) related issues. The successful candidate will embody and work to reinforce MAA’s Core Values.  Those values include:

Appreciating the uniqueness of each individualCommunicating openly and with integrityEmbracing opportunitiesDoing the right thing at the right time for the right reasons

Duties and Responsibilities

Monitors invoice exception queue for a group of properties and reviews rejected invoices for accuracy such as vendor selected, amount, invoice number, invoice date, cost center assigned, linked purchase order, and account code.Identifies and resolves exceptions such as duplicate or illegible invoice number, missing purchase order, missing supplier information, and missing property information.Documents action taken or steps needed to be taken to resolve invoice issues and properly routes invoice to workflow approver.Contacts vendor to obtain legible or missing invoices.Communicates with Property Managers about invoice status and other AP system-related questions. Voids or deletes duplicate invoices as appropriate.Performs occasional data entry for invoice processing.Receives AP-related calls from vendors or Property Managers and provides resolutions.Performs invoice posting procedures occasionally.Manages monthly invoice aging for a group of national vendors to include review and follow up on payment status and provides feedback on any disputed invoices to the vendor.Communicates daily progress to supervisor and requests assistance when needed.Performs other related duties as assigned to meet the needs of the business. 

Required Qualifications

High school diploma/GEDOne year of experience in bookkeeping or another position where handling finances is a predominant duty.

Preferred Qualifications

Experience with a specialized financial software package.Knowledge in Yardi Payscan is a plus.

Knowledge, Skills, and Abilities

Ability to work effectively with detailed figures and documents.Knowledge of the Accounts Payable process to include purchase order and invoice matching and payment processing.Skill in effective verbal and written communications.Ability to work with multiple tasks simultaneously.

Knowledge of basic computer applications.Organizational skills.Ability to use Microsoft Excel proficiently.Occasional overtime may be required.

Physical and Environmental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.