Job Title: Accounts Payable Specialist
Job Description

Responsible for paying the obligations and ensuring financial accuracy and compliance. Commit to and abide by the character of Core Values of Accountability, Stewardship, Pioneer, Integrity, Respect, and Excellence (ASPIRE). Support, communicate, and reinforce the mission and vision of the enterprise. Provide world-class customer service by capturing and being responsive to the voice of the customer through multiple feedback channels to resolve issues and drive satisfaction.

ResponsibilitiesVerify General Ledger (GL) account.Match invoices to Purchase Order (PO).Ensure invoice amounts are accurate.Post vouchers to Accounts Payable system.Determine checks to be paid based on terms and discount period.Ensure all discounts are utilized.Process checks weekly.Prepare accruals on a monthly basis for Staff Accountant.Answer telephone calls and resolve any questions regarding invoice payments from internal and external customers in a professional, courteous, and expedient manner.Assist in maintenance of Accounts Payable vendor files, box the previous year’s accounts payable vendor files.Assist in preparing 1099s and Form 1096 each year by the due date.Reconcile statements from vendors and perform research on outstanding balances.Assist with the duties of the Financial Services clerical and administrative staff in their absence.Maintain a close working relationship with Financial Services management and all other departments.Work cohesively with Corporate Materials and Services on any discrepancy or matters as needed.Review 100 email invoices daily to determine if they require PO, then code, get approvals, and coordinate with internal stakeholders.Handle extensive data entry and attention to detail, as well as communications with logistics and supply chain teams.Essential Skills3+ years of experience in high-volume Accounts Payable/InvoicingExperience processing purchase orders (POs)Strong computer skills, with the ability to toggle between two or more applicationsProficiency in Microsoft ExcelExperience with NetSuite, Topalti, and CorePayStrong AP Coordination and Accounts Payable Coordination skillsAdditional Skills & QualificationsExperience with NetSuite preferredExperience in Topalti or CorePay preferredExperience processing 100+ invoices preferred (high volume)Work Environment

In-office role, Monday to Friday, 8am-5pm. You will be working in a corporate office with cubicles, alongside your team who also sits onsite. This role offers a comfortable environment with a smaller team, and there is potential for the role to become a full-time position based on performance.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Antonio,TX.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n