ACCOUNTS PAYABLE COORDINATOR
Louisiana Department of State Civil Service
ACCOUNTS PAYABLE COORDINATOR
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4802566)
ACCOUNTS PAYABLE COORDINATOR
Salary
$38,900.00 Annually
Location
Natchitoches, LA
Job Type
Unclassified
Job Number
999037
Department
Northwestern State University
Opening Date
01/23/2025
Closing Date
1/28/2025 11:59 PM Central
+ Description
+ Benefits
Supplemental Information
Northwestern State University's Office of Business Affairs seeks a qualified applicant for the position of Accounts Payable Coordinator. Reporting to the Accounts Payable Supervisor, the AP coordinator is responsible for coordinating the day-to-day activities of the Accounts Payable department. This position must provide a high level of service and responsiveness, build, and maintain effective working relationships with colleagues across a variety of divisions and departments. Must be a skilled communicator and problem solver who can resolve sensitive issues in ways that reflect the values of the University. Must have the ability to analyze the data and draw logical conclusions and interpretations as well as communicate orally and through concise written reports with/to supervisors, personnel of equal level, legislative and internal auditors, and others.
Internal Posting Only
To Apply: Send letter of application, resume, and complete contact information for three professionals references to apply@nsula.eduor submit to:
Human Resources
Northwestern State University
St. Denis Hall
Natchitoches, LA 71497
Northwestern State University is a State as a Model Employer (SAME) agency.
The successful candidate will be subject to a background check, as a condition of employment.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
All complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu .
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu . Forstudentacademic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu . Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu .
*Inquiries regarding employment application status should be emailed to
apply@nsula.edu.
Minimum Qualifications
+ Experience in accounting or a related field and/ with preference to governmental finance and accounts payable.
+ Ability to scrutinize paperwork requirements and apply same standard repeatedly
+ Proficiency with Microsoft Office suite of software.
+ Strong interpersonal and communication skills, both verbal and written.
+ Detail-oriented with a proven ability to work independently as well as collaboratively with on campus and off-campus entities.
+ Demonstrated organizational skills and records retention knowledge.
+ Demonstrated ability to thrive in a deadline driven environment.
Preferred knowledge, skills, and abilities:
+ Display a positive attitude and provide excellent customer Service.
+ Ability to work in a detailed-oriented, team environment.
+ Ability to interpret and apply policies to unique situations.
+ Maintain current knowledge of Federal, State, and Institutional regulations as it relates to Accounts Payable
+ Ability to work in a fast-paced environment and work efficiently under the pressure of deadlines without immediate supervision
Job Concepts
+ Perform a variety of technical and complex accounting work in the processing, maintenance, and review of financial records involving accounts payable and purchasing transactions; process all corresponding paperwork while ensuring its accuracy and completeness
+ Verify and match invoices with purchase orders and receiving slips; ensure accuracy of documents
+ Interact with appropriate personnel, departments and vendors as needed to resolve discrepancies and fulfill job responsibilities
+ Assist staff with completion of forms when appropriate
+ Assume responsibility for monthly reconciliations, analysis, and review of general ledger accounts.
+ Train accounts payable technicians.
+ Maintain proper documentation
+ Apply a working knowledge of applicable laws and regulations.
+ Work with IT department to test all new processes and patches related to the AP within Banner.
+ Post transactions to appropriate general ledger accounts; review entries for accuracy and completeness; prepare voucher packets and obtain appropriate signatures of approval.
+ Analyze vendor or employee financial data prior to payments and reconciles vendor accounts.
+ Research questions and resolve problems brought forth by internal and external stakeholders including, but not limited to, vendors, team members, faculty, and staff.
+ Ensure compliance with federal, state, and local laws, accounting guidelines, funding guidelines, and university policies and procedures. In addition, this position is responsible for maintaining internal controls and recommending improvements to controls, policies, and procedures.
+ Provide superior customer service and contribute to a positive team environment.
+ Perform related duties and responsibilities as required
Benefits for unclassified employees are determined by the individual hiring authority.
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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