Accounts Payable Disbursement Specialist
Forward Air
Company Overview:
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs. Position: Accounts Payable Disbursement Specialist Core Responsibilities & Duties: Record and post all electronic fund transfer payments in NetSuite promptly and accurately for all accounts managed by the US accounts payable team Collaborate with Accounts Payable and General Ledger teams to verify electronic fund transfer payments and match invoices Match payments from bank/credit card statements and reconcile them with accounts payable aging Coordinate with the General Ledger Team to ensure accurate matching of the general ledger and payment details in NetSuite Communicate discrepancies in invoice details to Accounts Payable teams for proper recording Document and report issues encountered during the posting process Regularly review electronic fund transfer payment trackers to facilitate timely recording or identify potential issues before month end close Ensure all current month's electronic fund transfer payments are recorded in NetSuite before month end, with exceptions communicated to supervisors Ensure adherence to standard operating procedures for documenting disbursement procedures, overseeing updates through rigorous review and approval processes Provide accessible documentation to Accounts Payable department and upper management Reconcile corporate credit cards not processed through T&E before end of month Supply transaction data to Accounts Payable processing team for designated cards weekly or as needed Record and post credit card payments accurately and promptly in NetSuite Collaborate with Accounts Payable to match credit card transactions with open payables Work with the General Ledger department to ensure accurate recording and matching of payment details in NetSuite with credit card statements Coordinate with supervisor to ensure timely payment of corporate credit cards Ensure payments are made within terms to avoid late fees Record credit card payments in NetSuite within 48 hours of Treasury confirmation Regularly review Credit Card payment trackers to ensure timely recording or address potential issues before month end close Ensure all credit card payments are recorded in NetSuite before month end, with exceptions communicated to supervisors Manage process and standard operating procedure documentation for managing corporate credit cards Review and address requests sent to the Accounts Payable disbursement inbox Provide support for inquiries related to any Electronic Fund Transfer and Credit Card transactions Conduct weekly payment runs including ACH, Check, Wire, etc., as scheduled Job Requirements & Qualifications: Bachelor’s degree in information technology, Business, Finance/Accounting, or related field preferred Critical thinking and problem-solving skills required Excellent written and verbal communication skills, ability to communicate effectively across all levels of the organization Strong understanding of procure-to-pay process Proficient in Excel, including Vlookup and pivot tables Experience in the logistics industry preferred NetSuite experience is a plus Experience managing payments across multiple legal entities and locations
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs. Position: Accounts Payable Disbursement Specialist Core Responsibilities & Duties: Record and post all electronic fund transfer payments in NetSuite promptly and accurately for all accounts managed by the US accounts payable team Collaborate with Accounts Payable and General Ledger teams to verify electronic fund transfer payments and match invoices Match payments from bank/credit card statements and reconcile them with accounts payable aging Coordinate with the General Ledger Team to ensure accurate matching of the general ledger and payment details in NetSuite Communicate discrepancies in invoice details to Accounts Payable teams for proper recording Document and report issues encountered during the posting process Regularly review electronic fund transfer payment trackers to facilitate timely recording or identify potential issues before month end close Ensure all current month's electronic fund transfer payments are recorded in NetSuite before month end, with exceptions communicated to supervisors Ensure adherence to standard operating procedures for documenting disbursement procedures, overseeing updates through rigorous review and approval processes Provide accessible documentation to Accounts Payable department and upper management Reconcile corporate credit cards not processed through T&E before end of month Supply transaction data to Accounts Payable processing team for designated cards weekly or as needed Record and post credit card payments accurately and promptly in NetSuite Collaborate with Accounts Payable to match credit card transactions with open payables Work with the General Ledger department to ensure accurate recording and matching of payment details in NetSuite with credit card statements Coordinate with supervisor to ensure timely payment of corporate credit cards Ensure payments are made within terms to avoid late fees Record credit card payments in NetSuite within 48 hours of Treasury confirmation Regularly review Credit Card payment trackers to ensure timely recording or address potential issues before month end close Ensure all credit card payments are recorded in NetSuite before month end, with exceptions communicated to supervisors Manage process and standard operating procedure documentation for managing corporate credit cards Review and address requests sent to the Accounts Payable disbursement inbox Provide support for inquiries related to any Electronic Fund Transfer and Credit Card transactions Conduct weekly payment runs including ACH, Check, Wire, etc., as scheduled Job Requirements & Qualifications: Bachelor’s degree in information technology, Business, Finance/Accounting, or related field preferred Critical thinking and problem-solving skills required Excellent written and verbal communication skills, ability to communicate effectively across all levels of the organization Strong understanding of procure-to-pay process Proficient in Excel, including Vlookup and pivot tables Experience in the logistics industry preferred NetSuite experience is a plus Experience managing payments across multiple legal entities and locations
What We Offer:
Competitive base salary Two weeks of paid time off within the first year of employment, sick time and holidays Company provided life insurance Health, vision, and dental insurance options Commuter benefit plan Optional supplemental life insurance 401(k) Wellness program A great place to work with a terrific culture#IND
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