Position Details Position Information Announcement Number STAFF - VA - 25305 For questions regarding this position, please contact: Polly Kogel at 406-994-5531 or polly.kogel@montana.edu Classification Title Auditor II Working Title Accounts Payable Lead Brief Position Overview The Accounts Payable Specialist is responsible for performing audit and accounting duties in support of the accounts payable function at Montana State University. This position will audit invoices and requests for payment, process travel advances and reimbursements, review purchasing card transactions and will include data entry and filing of documents. Position Number 4M0336 Department Business Office Division University Business Services - Financial Services Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $28.83 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement University Business Services ( UBS ) provides accounting and business services for all components of the University. UBS works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures. The Accounts Payable Specialist – Auditor position is responsible for performing audit and accounting duties in support of the university accounts payable function and reports to the Director of Accounts Payable. The Accounts Payable Specialist will evaluate MSU financial processes and procedures for effectiveness and accuracy in accordance with best practice and financial/accounting standards and provide recommendations to supervisor or manager. Each Accounts Payable Specialist is also responsible for providing excellent customer service to MSU departments as well as outside vendors. Duties and Responsibilities + Review, approve and data enter requests for payment in a timely manner by auditing invoices, travel vouchers, advances and reimbursements submitted, ensuring proper coding of the expense and ensuring appropriate tax treatment, if applicable, for 1099 reporting. + Examine, analyze and interpret records to ensure proper recording of transactions and compliance with laws, regulations, policies and procedures to ensure there is no fraud, duplication or violation. + Advise, train and provide guidance to other departmental staff regarding accounts payable, travel and purchasing card expenses. Resolve issues of unallowable expenses with departmental staff using diplomacy, tact and excellent customer service skills. + Research vendor history to provide service and resolve issues via phone or email when vendors or departments call regarding payments. + Coordinate fellowship payments per payment schedule. + Process foreign wire payments, which includes obtaining necessary pre-approvals and providing transaction details 3rd party payment processor, GPS Capital. + Partner with the Director to assist with oversight and direction of the team’s work. + Serve as primary backup for Accounts Payable Director in their absence. + Provide leadership in decision-making and problem resolution when required in Director’s absence. Required Qualifications – Experience, Education, Knowledge & Skills + Experience and/or education in accounting or a related field. + Demonstrated accounting or auditing experience with emphasis on accounts payable including invoice payment, cost coding, vendor statement reconciliation, record keeping duties, reconciling accounts, and dealing with the public. + Demonstrated management and/or supervisory experience. + Demonstrated customer service experience in a business setting. + Demonstrated experience interpreting, communicating, and maintaining compliance with policies and procedures. + Demonstrated experience using word processing, databases and spreadsheet software. Preferred Qualifications – Experience, Education, Knowledge & Skills + Experience with a complex accounting or accounts payable system. + Experience with 1099 reporting or other taxation or regulatory compliance. + Experience in delivering training either one-on-one or in large group settings. The Successful Candidate Will + Demonstrate excellent written and verbal communication skills. + Establish and maintain effective working relationships with a diverse range of personnel both internal and external to the organization. + Organize and prioritize heavy workloads, meeting a variety of simultaneous deadlines, and adapt to changing priorities while maintaining a positive, effective, and professional approach. + Exercise good judgment and make consistent decisions while working independently and effectively under minimal supervision. + Communicate effectively with campus and state personnel, in person, over the phone and via email. + Demonstrate the ability to see the big picture while maintaining accurate process controls. + Demonstrate Service Excellence through courtesy, reliability, safety and competence of actions. + Demonstrate a commitment to quality with high attention to detail, performing detailed tasks with a high level of accuracy. + Maintain confidentiality of records and sensitive information. + Represent the University Business Services office and its programs by providing a high level of customer service to others in a professional and courteous manner. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon successful completion of search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on March 28, 2025 ; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.