You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006. And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here. About Us Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.Learn more (https://www.billingsclinic.com/about-us/) about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality. Your Benefits We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.Click here (https://www.billingsclinic.com/careers/employee-benefits/) for more information ordownload the Employee Benefits Guide (https://ncstoragemlbillings.blob.core.windows.net/public/2021%20Billings%20Clinic%20Staff%20Benefits%20Guide.pdf) . Magnet: Commitment to Nursing Excellence Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here (https://www.billingsclinic.com/campaign-landing-pages/magnet/) to learn more! Pre-Employment Requirements All new employees must complete several pre-employment requirements prior to starting. Click here (https://billingsclinic.csod.com/ats/careersite/search.aspx?site=15&c=billingsclinic) to learn more! Accounts Payable & Payroll Specialist FINANCE (Annex 3) req9329 Shift: Day Employment Status: Full-Time (.75 or greater) Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt) Starting Wage DOE: $20.66 - 25.83 Under general supervision, this hybrid role integrates accounts payable and payroll functions to ensure accurate and timely processing of financial transactions. The specialist supports both areas by adhering to organizational policies, resolving discrepancies, and providing exceptional service to internal and external stakeholders. Essential Job Functions + Processes vendor invoices for payment, including matching invoices with receipts and purchase orders, verifying mathematical accuracy and ensuring appropriate approvals and general ledger coding. + Resolves discrepancies between invoices, purchase orders, and vendor statements by coordinating with the Supply Chain, Billings Clinic management, and vendors. + Posts approved non-purchase order invoices into the system, ensuring accurate data entry. + Proofs and edits invoice entries to ensure all information is accurate and available discounts are applied. + Responds to vendor inquiries regarding late payments, discrepancies, overpayments, and underpayments, resolving routine issues in a timely manner. + Generates manual checks as needed, with appropriate documentation and ledger assignments. + Initiates weekly accounts payable check runs, matching remittance to invoices to verify completeness. + Uses tools like MHC to research vendor and manager inquiries effectively. + Reviews and audits payroll timesheets to ensure compliance with Billings Clinic policies and Fair Labor Standards Act (FLSA) requirements. + Responds to employee inquiries about payroll deductions, wage rates, tax information, and other payroll-related matters. + Prepares payroll adjustments such as back pay or base rate changes in coordination with Human Resources. + Processes payroll deductions for miscellaneous items, including dietary, gift shop, and garnishments. + Prepares manual payroll checks, calculating wages, taxes, and deductions as required. + Prepares payroll checks for mailing to employees not enrolled in direct deposit. + Reviews timesheet edit reports during payroll processing, ensuring data accuracy and completeness. + Coordinates with Human Resources on payroll issues related to leaves of absence and benefits disbursement. + Processes contract labor and locum invoices, ensuring accurate documentation and timely payment. + Serve as a resource for department managers, staff, and vendors, communicating policies and guidelines effectively. + Participate in training sessions for new hires and provide ongoing education to staff regarding accounts payable and payroll systems. + Ensure adherence to regulatory requirements, including IRS standards for 1099 processing and payroll tax compliance. + Identify opportunities for process improvement and assist in implementing technological solutions. + Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance. + Performs all other duties as assigned or as needed to meet the needs of the department/organization. Minimum Qualifications Education • Minimum High School or GED Experience • Two years of related experience in accounts payable, payroll processing, or a closely related field is preferred. Certifications and Licenses • Certification in payroll processing Preferred e.g., Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more atwww.billingsclinic.com/aboutus (https://www.billingsclinic.com/about-us/) Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.