This is an administrative position coordinating the agency and its affiliates’ accounts payable function, incoming mail, including the control and entry of checks received by the agency, and other administrative support, as appropriate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Sort and distribute incoming mail Create a daily check log for all incoming checks Review incoming invoices for accuracy and distribute to appropriate staff for approval Enter approved invoices into the Great Plains accounts payable system Process the weekly printing of accounts payable checks Match checks with appropriate backup and mail checks and appropriate remittance material for paid invoices File the backup from paid invoices in the Accounts Payable files Answer questions by vendors and agency staff concerning the payment status of invoices Create new accounts payable vendors, including obtaining W-9 forms, completing credit application materials, and filing documentation in a long-term vender file Process outgoing agency mail and distribute interoffice mail Prepare year end IRS Forms 1099 and 1096 for required vendors Perform miscellaneous analysis and projects using accounts payable files, as assigned Perform other related duties, as assigned