Major Responsibilities:Responsible for ensuring appropriate payments have been made according to invoice and established payment terms.Acts as a resource for vendor accounts and affiliates answering questions as needed.Matches invoices to receiving reports and purchase order information on-line by utilizing the ERS (Evaluated Receipts Settlement) process.Audits check copy vouchers to ensure accuracy of payments made and corrects errors as appropriate.Files shipping orders and ensures appropriate credit memos are processed.In conjunction with purchasing representatives and outside vendors, resolves discrepancies and documents accordingly.Reviews audit trails to ensure allocations have been made to appropriate affiliate.Informs and encourages vendors to utilize self-serve web site as a tool to view payment history.Reconciles monthly vendor statements for vendor accounts if necessary.Identifies vendors that can be transitioned into an electronic format, or can be established on a recurring payment schedule, etc.
Licensure, Registration, and/or Certification Required:None Required.
Education Required:High School Graduate.
Experience Required:Typically requires 1 year of experience in accounts payable.
Knowledge, Skills & Abilities Required:Ability to operate a ten-key calculator, copier, fax machine, and printer.Demonstrates a basic proficiency in the use of Microsoft Office Word and Excel or similar programs. Ability to effectively communicate via email as necessary.Demonstrates a basic understanding of debits/credits and be familiar with payment and discount terminology.Must have a good mathematics aptitude.Ability to effectively communicate with a variety of individuals.
Physical Requirements and Working Conditions:Will be required to sit 60% of each day and also stand, walk, squat and bend at various times throughout each workday.Must be able to use hands with fine manipulation when keying invoices on PC.Operates all equipment necessary to perform the job.Exposed to normal office environment.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.