Accounts Payable Specialist

Job Description

Identify repetitive type invoice problems, analyze root causes, and work with management to initiate resolutions system-wide. Ensure adequate controls exist to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse. Research and resolve PO invoice discrepancies, credits for pricing, and receiving issues. Review vendor credit balances monthly and work with vendors to clear credit balances over 90 days.

ResponsibilitiesReview vendor statements to ensure vendor open accounts receivable reconcile to open payables for processed and unprocessed invoices.Keep vendor statements within 90 days of invoice date.Run necessary reports and queries to determine PO invoices with open cost messages and partner with Supply Chain and/or vendor to resolve.Utilize knowledge of the system and three-way match problem resolution, rule groups, and match policies to translate to invoice matching and errors.Work with procurement to resolve issues related to fatal errors such as unit of measure, item numbers, incorrect POs, etc.Communicate problems to AP Manager and key members of the Supply Chain.Offer solutions and participate in cross-functional meetings to discuss and bring to resolution.Resolve fatal errors resulting from mismatches of electronic invoice interfaces coming through Electronic Data Interchange (EDI) or OnDemand AP (ODAP) daily.Review and resolve open RNI receipts issues over 90 days on a monthly basis and ensure RNI lines are less than 180 days.Coordinate with Supply Chain to close appropriate lines.Review and resolve open Vendor Returns on a monthly basis to ensure credits have been received and recorded.Work with Supply Chain to close appropriate vendor return balances and resolve open balances over 90 days.Essential SkillsInvoice processingVendor managementAccounts payableLarge ERP system experienceAdditional Skills & QualificationsVendor ManagementInvoice discrepanciesInvoice matchingWork Environment

This position will be in-office for the first month or until training is complete, after which it will transition to a remote schedule. The role is full-time, Monday to Friday, from 8:00 AM to 4:30 PM.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Clearwater,FL.

Application Deadline

This position is anticipated to close on Apr 30, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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