We’re unique.  You should be, too.

We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

The Specialist, Accounts Payable II will work with all facets of the accounting system, predominantly the validation, processing, and filing of invoices, perform clerical and accounting functions of moderate difficulty pertaining to accounting, problem resolution, key entry and payment processes. This position will verify and match purchase order invoices with all supporting documentation and approved by the authorizing employee prior to processing for payment, which should be submitted in a timely fashion. This position works with individuals at all levels of the company, including management staff who must authorize payments.

In alignment with our Finance vision, this position will support the transformation of care for the neediest populations by being committed to business focused self-development, through the generation and use of information to support business leadership in driving great decisions, optimizing performance and ensuring accountability through transparency, actionable insights and education. 

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

Reconciles various Accounts Payable related balance sheet accounts and requires assisting in preparing and mailing checks, as well as verifying, procuring and providing proper Internal Revenue Service documentation such as 1099 and W-9 forms and maintains accountability for, and processes 1099’s at year end. 

Oversees the proper maintenance of files for all invoices, accounts payable payments, and tax information for vendors. 

Interacts with vendors and serves as the first point of contact for vendors with any questions about invoices or their timely receipt of payment. 

Assists in providing data and serves as a resource for internal/external audit requests.  

Ensure accurate recording of transactions in a shared services accounts payable department /procure to pay process, responsible for processing payables for multiple locations. 

Adhere to ethical standards, compliance with the laws and regulations applicable to the job function. 

Responsible for accurate, and detailed accounting work in accordance with GAAP and Federal Acquisition Regulations. 

Process Vendor set up for Non –PO’s compliance ensuring proper tax, OFAC and bank payments are attached and compliant. 

Allocate invoice amounts to departmental/intercompany and general ledger accounts. 

Work with Sourcing Management for problem resolution and matched exceptions. 

Perform a variety of non-routine clerical/accounting functions in accordance with standard procedures. 

Assist specialist I in research and resolve issues raised internally and with external customers related to payments. 

Responsible for Account Reconciliation, Journal entries, and Accruals and performs analysis to ensure correct coding. 

Update process and procedure manuals including testing. 

Review payment request for proper approval and circulate documents as necessary. 

Examine the mathematical accuracy of payment requests. 

Organize accounts payable information into batches for data entry. 

Balance entered transactions to generated system reports. 

Match checks and payment documents prior to submitting for approval. 

Keeps organized files for easy retrieval and review. 

Investigates and respond to accounts payable inquiries. 

Makes timely payments for all expenses. 

May assist with training A/P Specialist I. 

Performs other duties as assigned and modified at manager’s discretion. 

KNOWLEDGE, SKILLS AND ABILITIES:

Strong overall understanding of accounting, exposure to management reporting systems. 

Strong organizational, time management and prioritization abilities.  

Solid decision-making and problem-solving skills. 

Ability to thoroughly research discrepancies of invoices in a timely manner. 

Familiar with multiple locations invoice processing. 

Must be detail-oriented with fast and accurate data entry skills. 

High degree of professionalism with excellent written and verbal communication skills.  

Good customer service skills and ability to communicate with various levels of management. 

Ability to maintain sensitive and confidential information as required by government standards. 

Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint, Outlook, and database software (i.e. QuickBooks). 

Ability and willingness to travel locally, regionally, and nationwide up to 10% of the time. 

Spoken and written fluency in English

EDUCATION AND EXPERIENCE CRITERIA:

High School Diploma  

Associate Degree preferred 

One (1) year of related experience 

We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better.  Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. 

ChenMed is changing lives for the people we serve and the people we hire.  With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow.  Join our team who make a difference in people’s lives every single day.

Current Employee apply HERE

Current Contingent Worker please see job aid HERE to apply