The Accounts Payable Specialist reports to the Gems Setra AR/AP Supervisor and is responsible for entering and matching supplier invoices, processing payments, resolving problem invoices with vendors, and identifying areas for improvement in execution. This role will work closely with suppliers, supply chain staff, and other Finance associates to ensure accurate and timely processing of payables, prompt resolution of issues, and compliance with all relevant policies and procedures.

 

ESSENTIAL FUNCTIONS – Accounts Payable Specialist

 

Match and voucher supplier invoices in the ERP system in a timely manner (including inventory, non-inventory, intercompany and foreign currency denominated invoices). Assist in resolution of problem invoices externally with vendors and internally with other departments (Receiving, Purchasing, etc.) with a focus on addressing the root cause of the problem to prevent recurrence. Identify and work with the controller and team members to implement operational improvements and increase adoption of new payment programs and initiatives. Maintain metrics and key performance indicators for the team. Ensure proper approvals and coding for indirect expenses. Process weekly payments (checks, wires and credit cards). Reconcile monthly credit card statements. Assist with audits and yearly control testing. Other duties as assigned based on prior experience, which may include account reconciliations or assisting other accounting functions.

EDUCATION & EXPERIENCE REQUIRED –

High School Diploma required Associate’s degree a plus (or equivalent experience) 2+ years of related work experience Prior experience in a manufacturing environment a plus Strong PC skills including Excel analytical and problem-solving skills Ability to communicate effectively with external customers and internal departments

 

PHYSICAL DEMANDS / ENVIRONMENT – 

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to reach with hands and arms. The employee is frequently required to stand/or sit, squat, turn/twist, reach, use hands to: finger, handle, feel or operate objects, tools or controls, and computer keyboards. 

The employee must never lift, carry, push or pull up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

While performing the duties of this job, the employee may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, chemicals, oils, extreme temperatures and workspace restrictions. 

The noise level in the work environment occasionally loud.

Employees will be required to wear the proper Personal Protective Equipment (PPE), which may include: eye, hearing and respiratory protection, protective smock, steel toe shoes, gloves, hard hats, or face shields. Contact lenses may not be allowed in some areas.

The associate must also be willing and able to travel by all forms of transportation. 

The duties listed in job descriptions are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The purpose of this description is to assist in ADA compliance and is not intended for other purposes.

Setra Systems is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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