Job Title: Accounts Payable Specialist

Position Summary/Objective: Join our Finance department as an essential member responsible for managing the accounts payable process to ensure timely and accurate payment of vendor invoices. This role is crucial in maintaining financial accuracy, enhancing operational efficiencies, and providing analytical insights that support decision-making within the organization. The Accounts Payable Specialist will ensure proper coding of expenses, maintain up-to-date vendor records, and uphold strong internal controls.

Primary Responsibilities:

Invoice Processing (30%): Oversee the timely processing of both Purchase Order (PO) and non-PO related invoices, ensuring accuracy in coding and matching in the accounts payable system.Vendor Account Management (25%): Reconcile vendor accounts regularly and communicate with vendors to resolve discrepancies, update profiles, and ensure a smooth payment cycle.Compliance and Audit Support (20%): Maintain comprehensive records of vendor transactions and W-9 forms, while providing supporting documentation for external audits and assisting with the annual processing of 1099s.Credit Card Transactions Oversight (15%): Review and allocate corporate credit card transactions to the correct cost centers, ensuring compliance with company policies and providing oversight for employee usage.Continuous Process Improvement (10%): Collaborate with the finance team to identify opportunities for enhancing internal controls and streamlining the accounts payable process.

Decision-Making Authority:

Exercise independent judgment in processing invoices and communicating with vendors, following established policies and procedures.Escalate significant deviations from established processes or potential issues impacting payments to the Accounting Manager.

Reporting to the Position:

This position does not have direct reports.

Key Performance Indicators (KPIs):

Timeliness in processing invoices, with a goal of within three business days.Maintenance of accurate vendor records and resolution of discrepancies within a predetermined timeline.

Skills, Knowledge, Education, Experience, and Other Requirements:

Experience: A minimum of 2-4 years in accounts payable or a related finance role, preferably within a corporate environment.Technical Skills: Proficiency in Tier 1 ERP systems (e.g., JDE, SAP, MS Dynamics) and advanced skills in Microsoft Excel.Communication Skills: Strong verbal and written communication abilities to effectively engage with vendors and internal stakeholders.Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.

Other Information:

The position may require occasional overtime during month-end closing periods.Remote work options may be available based on departmental needs and individual performance.Candidates should be prepared to engage in occasional travel for vendor-related meetings, if necessary.

Pay and Benefits

The pay range for this position is $50000.00 - $65000.00

- Well know coffee brand
- HYBRID
- Super nice and modern office
-PTO and salary inc
- employee perks

Workplace Type

This is a hybrid position in Rye Brook,NY.

Application Deadline

This position will be accepting applications until Jan 10, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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