Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. The ideal candidate will be responsible for invoicing customers, issuing customer credits, processing returns, managing vendor payments, and assisting with month-end and year-end closing processes. This role requires strong skills in Microsoft Excel, experience with ERP systems, and the ability to work closely with other departments.

ResponsibilitiesInvoice customers and ensure all details match customer sales orders, including multiple lines and dollar amounts.Issue customer credits and process returns.Calculate, record, and track unearned revenue.Match invoices, post payments, and reconcile customer accounts.Process wire transfers, checks, and reconcile bank deposits.Utilize customer portals for payment details and posting verified payments.Provide and explain account statements to customers.Approve customer credit applications and process new customer documentation.Run aged receivables reports, commission reports, and calculate commissions.Receive, process, verify, and reconcile vendor invoices.Research and resolve discrepancies in invoices.Manage vendor payments, including printing checks and obtaining necessary approvals.Assist with bank reconciliations and maintaining organized AP records.Perform revenue account analysis and sales analysis when needed.Assist with month-end and year-end closing processes, including audits.Work closely with other departments involved in the ordering, processing, and shipping of products.Maintain accurate records for all AR/AP transactions.Participate in special projects or initiatives as needed to support the growing needs of the company.Essential SkillsExperience with three-way match (invoice, purchase order, receiving)Accounts Payable experienceExperience with both electronic and paper invoicesExperience with ERP systems (preferably Epicor)Strong skills in Microsoft Excel and other Microsoft Office applicationsHigh attention to detail and exceptional organizational skillsStrong communication skills for interactions with customers, vendors, and internal departmentsAbility to multi-task and work in a fast-paced environmentWork Environment

The Accounts Payable Specialist will work onsite in Clifton, reporting to the Controller and collaborating closely with the Accounts Receivable team. This role supports the entire department to ensure smooth operations and effective financial management.

For immediate consideration, please upload your most up to date resume ASAP and email your availability over to carendas @astoncarter.com for a 10 minute phone call.

Pay and Benefits

The pay range for this position is $25.00 - $30.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Clifton,NJ.

Application Deadline

This position will be accepting applications until Jan 23, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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