The Staff Accountant/Account Payable Coordinator is responsible for processing payments and controls expenses by receiving, processing, verifying, and reconciling invoices, as well as ensuring that check requests are processed only after being properly documented and authorized

The position is also responsible for providing support to the Accounting department assisting in the following areas: business expense reports; American Express expenses; monthly rent payments; assisting with monthly and year-end closings

Special projects as assigned by CFO or Corporate controller

Responsibilities

• Manage workflow to ensure timely payments of vendor invoices and expense vouchers

• Determining that shared costs are properly allocated

• Serve as primary contact for internal and external customers on A/P inquiries

• Assist in ensuring compliance with corporate policies and procedures

• Record and process invoices

• Ensure invoices are filed properly

• Maintain accurate records, update vendor data base

• Ensure W-9 vendor information is complete, accurate and current

• Perform first level review for required signatures of items billed and ensure appropriate back-up is included

• Responsible for 1099’s reporting and filing

• Assist with business expenses and monthly American Express expenses

• Assist with monthly and year-end closing

• Assist with interim and year-end audits

• Assist with special projects

• Such other duties as directed by the Corporate Controller as he/she deems appropriate and necessary to meet the needs of the Accounting Department

Top Skills Required

Accounts payable, Purchase order, Data entry, Invoicing, Invoice processing, Microsoft Great Plains/Dynamics experience

Additional Skills & Qualifications

2 years of experience as an AP specialist

Relevant Bachelors in Accounting/Finance/Business Administration, etc. preferred

Intermediate Excel skills

Pay and Benefits

The pay range for this position is $45000.00 - $57000.00

Benefits
Assist with monthly rent payments
We offer competitive compensation and benefits packages, as well as opportunities for career growth within our organization
Salary range: $45,000 to $57,000 based on experience
Pay: $45,000.00 - $57,000.00 per year
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Monday to Friday
Supplemental Pay:
Bonus opportunities
Overtime pay
Yearly bonus

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position will be accepting applications until Jan 25, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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