Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable Specialist to join our team. This role involves maintaining and updating vendor records, accurately reviewing, coding, and processing vendor invoices in a timely manner. You will also be responsible for weekly check runs, preparing waivers for subcontractors, reconciling and processing Union Reports, reconciling vendor statements, recording and posting all EFT payments, and processing check requests and expense reports regularly. This position will cover a 3 to 6 month maternity leave and work directly with the Chief Procurement Officer.

ResponsibilitiesMaintain and update vendor records in ViewpointAccurately review, code, and process vendor invoices in a timely mannerPerform weekly check runsPrepare waivers for subcontractorsReconcile and process Union ReportsReconcile vendor statementsRecord and post all EFT paymentsProcess check requests and expense reports on a regular basisEssential Skills5+ years of experience in Accounts PayableProficiency in ExcelStrong vendor communication skillsExperience in invoice processing, accounting, invoicing, payable, reconciliation, way matching, and vendor managementKnowledge of Viewpoint or similar ERP systemAdditional Skills & Qualifications1-4 years of experience in Accounts PayableAbility to handle a high volume of invoicesExperience with any type of ERP systemWork Environment

This role is fully onsite with an 8am to 5pm schedule. You will work directly with the AP Manager and CFO/Controller as part of a 2-person AP team. This is a 4-month consulting role while our permanent employee is out on vacation.

Pay and Benefits

The pay range for this position is $28.00 - $31.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Feb 11, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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