AP Specialist

Newport Beach, CA

Responsibilities: 

•\tManage Multiple Locations with other AP Specialists and AP Manager

•\tManually Manage AP inbox daily

•\tEnsure bills are getting into Chase360

•\tRespond to internal/external emails.

•\tReconcile Vendor AR Aging to our vendor payable balance.

•\tHelp review New & Updated Vendor Documentation for AP Manager

•\tMove email to correct folder.

•\tUse Boomerang to follow up on emails.

•\tProcessing Bills accurately

•\tEnsure correct bill is attached.

•\tAny additional backup attached.

•\tEnsure proper general ledger coding of invoices.

•\tProcess transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.

•\tEstablish a good working relationship with employees.

•\tEstablishing a good working relationship with vendors.

•\tVerify vendor accounts, pay vendors and invoice or payment discrepancies.

•\tEnsure check requests and employee Expense Reports are supported with proper documentation (i.e., invoice, receipts, etc.) 

•\tEnsure all online invoices are downloaded so that there are no late payments.

•\tFiling paperwork property whether in a filing system, or in our system.

•\tAssist with W9’s and 1099s to ensure proper tax reporting. 

•\tKeep informed of regulatory requirements and best practices in accounting.

•\tAssist in special projects.

•\tOvertime as needed.

Qualifications:

•\tHigh School Diploma; Bachelor’s preferred

•\tExperience 300-400 invoices weekly processing – review/research/enter invoices in NetSuite and Chase360

•\tResponding timely to external and internal emails.

•\tIndependent/Team player

•\tGood verbal and written Communication skills with manager

•\tOrganized skills

•\tNetSuite experience preferred, but not required.

Pay and Benefits

The pay range for this position is $24.04 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newport Beach,CA.

Application Deadline

This position is anticipated to close on Feb 13, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n