Description We are seeking an organized and detail-oriented Accounting and Administrative Support Specialist to join our commercial construction plumbing team. The ideal candidate will play a key role in ensuring accurate financial documentation, tracking project costs, managing accounts payable, and providing comprehensive administrative support to the team. The role requires knowledge of accounting principles, strong communication skills, and the ability to thrive in a fast-paced construction environment. Key Responsibilities: 1. Project Administrative Support: + Assist with administrative tasks such as filing, data entry, and document management for construction projects. + Maintain organized electronic and physical files of project documents, contracts, and correspondence. + Systematically archive completed project files. 2. General Accounting Support: + Oversee and manage the Accounts Payable process, including entering accounts payables, vendor maintenance (W9, ACH), expense reports, disbursements, and vendor reconciliations, while adhering to corporate compliance policies. + Thoroughly review data sets and documents to identify inconsistencies, errors, or discrepancies. + Investigate discrepancies, analyzing patterns and trends using analytical tools and methodologies to identify root causes. + Ensure financial data accuracy through regular audits and reconciliations, verifying the effectiveness of discrepancy resolution processes. + Generate weekly reports for accounts payable transactions, including temporary hour processing, ACH transfers, check payments, and the estimated AP cash flow projection. + Support the accounting department during month-end and year-end closing processes. + Prepare requested reports and assist in annual audits as directed by the supervisor. + Research and respond to financial inquiries from management. 3. Administrative and Other Support Projects: + Handle front desk responsibilities, such as deliveries, incoming calls, and supply management/ordering. + Support special projects, initiatives, and ad-hoc analysis as requested by management. + Provide support to team members by executing requests and following up on related issues. + Suggest process improvements. + Assist in training clerical personnel as needed. + Perform other duties as assigned. Requirements Qualifications: + 2+ years of experience in accounting or finance, preferably in the construction industry. + Knowledge of accounting principles and practices, including GAAP. + Proficiency in accounting software (e.g., QuickBooks, Sage, Timberline) and Microsoft Office Suite. + Strong problem-solving skills with a proactive approach to issue resolution. + Attention to detail and commitment to accuracy in data entry and reporting. + Effective communication skills with the ability to collaborate across teams. + Ability to multitask, prioritize, and meet deadlines in a dynamic environment. Preferred Qualifications: + Experience with project accounting and cost tracking software (e.g., QuickBooks, Procore, Viewpoint, Sage). + Familiarity with construction contracts, change orders, and billing processes. + Understanding of construction terminology, industry standards, and regulatory requirements. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .