Job Title: Accounts Payable Specialist
Job Description

We are seeking an Accounts Payable Specialist to identify repetitive invoice problems, analyze root causes, and work with management to initiate resolutions system-wide. This role ensures adequate controls exist to safeguard assets, prevent unauthorized payments, overpayments, and expense abuse. Additionally, the specialist will research and resolve purchase order invoice discrepancies and credits for pricing and receiving issues.

ResponsibilitiesIdentify repetitive invoice problems, analyze root causes, and work with management to initiate resolutions system-wide.Ensure adequate controls exist to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse.Research and resolve purchase order invoice discrepancies and credits for pricing and receiving issues.Review vendor credit balances monthly and work with vendors to clear credit balances over 90 days.Review vendor statements to ensure vendor open accounts receivable reconciles to open payables for processed and unprocessed invoices, keeping vendor statements within 90 days of invoice date.Run necessary reports and queries to determine purchase order invoices with open cost messages, partnering with Supply Chain and/or vendors to resolve.Utilize knowledge of system and 3-way match problem resolution, rule groups, and match policies and their translation to invoice matching and errors.Work with procurement to resolve issues related to fatal errors such as unit of measure, item numbers, and incorrect purchase orders, and communicate problems to the Accounts Payable Manager and key members of Supply Chain.Offer solutions and participate in cross-functional meetings to discuss and bring resolutions.Resolve fatal errors as a result of mismatches of electronic invoice interfaces coming through Electronic Data Interchange (EDI) or OnDemand Accounts Payable (ODAP) on a daily basis.Review and resolve open received not invoiced (RNI) receipt issues over 90 days on a monthly basis, ensuring RNI lines are under 180 days, and coordinate with Supply Chain to close appropriate lines.Review and resolve open Vendor Returns on a monthly basis to ensure credits have been received and recorded, and work with Supply Chain to close appropriate vendor return balances and resolve open balances over 90 days.Essential SkillsExperience in large ERP systems.Strong skills in invoice processing, vendor management, and accounts payable.Proficient in identifying invoice discrepancies and invoice matching.Knowledge of 3-way match problem resolution and rule groups.Additional Skills & QualificationsExperience in vendor management.Ability to resolve invoice discrepancies.Understanding of invoice matching.Work Environment

This position will initially be in-office for the first month or until the new hire is trained. Following this period, the role will transition to a hybrid schedule. The position is full-time, Monday to Friday, from 8:00 AM to 4:30 PM.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Clearwater,FL.

Application Deadline

This position is anticipated to close on Feb 19, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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