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Job DescriptionAllied Universal® Technology Services is hiring a Accounts Payable Specialist in Dallas, TX. The Accounts Payable Specialist is tasked with administering all aspects of the accounts payable process within the company’s ERP system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable related issues. This is an entry level position in the Finance Department of Allied Universal Technology Services.
RESPONSIBILITIES:
Enter invoices as they are received from suppliers and vendorsEnsure that the materials invoiced have been received by the company’s logistics teamInquire about any discrepancies between invoicing and the related purchase ordersAccurately code and enter all indirect invoicesReview submitted invoices for proper approvals prior to processingProcess weekly payable payment run and submit checks with backup for signatureEnsure consistent application with company policy of all expense reports including remittances to employees for validated business expensesScan and attach softcopy to source entries in the ERP systemTake phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous mannerAssist with researching internal inquiries related to payablesSubmit payment requests that are required to be paid electronically to appropriate personnelMaintain vendor data in the ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.Prepare for review and release of annual 1099 statementsReconcile vendor payable balance discrepancies and provide recommendations for solutionsCoordinate with Accounts Receivable personnel regarding subcontractor paymentsOther projects and duties as assigned by managementQUALIFICATIONS:
High School diploma or equivalentMinimum of two (2) years of experience in accounts payableFamiliarity with 3-way matching in a project management or manufacturing environmentExceptional analytical skillsStrong attention to detailStrong problem solving skillsExceptional organizational skills; able to sort, compile, and interpret informationExpert or proficient in Excel - VLOOKUPs, pivots and formattingExceptional understanding of ACH, Lockbox and Wire functionalityExperience with paying utilitiesPREFERRED QUALIFICATIONS:
SAPbyDesign or SAP experienceCollege degree in Accounting, Business Management/Administration, or related field of studyBENEFITS:
Medical, dental, vision, basic life, AD&D, and disability insuranceEnrollment in our company’s 401(k)plan, subject to eligibility requirementsEight paid holidays annually, five sick days, and four personal daysVacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.#LI-EC1
ClosingAllied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
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